Calendar, meetings management (scheduling, sending reminders, managing logistics and organizing catering).
Serve as a focal contact person of intercontinental regions.
Produce correspondence, presentations, meeting agendas, e-mails and any external mailings.
Coordinate travel arrangements and relocation/emigration formalities (when required).
Process expense reports and reimbursement claims.
Manage all preparation aspects of agenda/events/conferences/team meetings.
Support with purchasing processes: negotiating with suppliers, obtaining quotes, processing POs.
Upon request, coordinate some tasks with facilities management and IT team.
Handle highly confidential and sensitive information.
Desired Characteristics:
Extremely well organized, with attention to details, yet able to multi-task in an environment of changing priorities.
Intellectually sharp, able to grasp concepts and think/learn quickly.
Understanding of lean concepts: continuous improvement by making incremental and sustainable changes.
Calm under pressure
Team player
Familiarity and working knowledge of Intranet, OneHR, Concur and other relevant applications will be highly desirable.
Skills
Qualifications/Requirements:
Minimum of 8 years of EA/PA/Executive Secretary experience, most of it in an international corporate or MNC environment.
Advanced user of Microsoft Word and PowerPoint applications as well as use of the internet and web applications.
Basic level of Excel application to create charts, diagrams, and tables of data.
Strong demonstrated verbal and written communication skills.
Project & time management skills. Ability to meet deadlines.
Well-organized with a sense of urgency.
Excellent administrative and interpersonal skills, with ability and confidence to effectively interact with senior management and high-profile clients.
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