Executive Secretary

Our client is looking to hire an Executive Secretary.

• Responsible for scheduling and managing the EVP- Finance's calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
• Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Coordinates, plans, and organizes small-to large-scale meetings. Performs general clerical duties to include but not limited to; transcribing dictation, scanning, copying, faxing, filing, and data entry.
• Collects and opens mail addressed to the Finance/Accounting; forwards correspondence to appropriate staff for action. Normal everyday activities are carried out, without recourse to the Head of Finance in line with overall direction or priorities and policy established and any changes are discussed with him late

Skills

• Supports and coordinates Audit and Finance Team in meeting arrangements including teleconferences and minute taking as required.
• Act as the point of contact in between Team, Departments and Top levels management.
• Coordination between the Finance and other BU's/departments and providing the timely support in order to resolve the issues.
• Provides support for the whole Finance Team - locally & Internationally.