Male Admin Assistant

Job summary
Provide general administrative support to ensure efficient office operations. Manage and organize office files, documents, and records. Handle correspondence, emails, and phone calls as needed.
Job seniority: entry level
Responsibilities
• Manage and organize office files, documents, and records. • Handle correspondence, emails, and phone calls as needed. • Coordinate and schedule meetings, appointments, and events. • Monitor Annual Maintenance Contracts (AMC) for monitors and ensure timely renewals. • Ensure compliance with venue licenses and renew licenses as necessary. • Utilize the company vehicle to transport materials, equipment, and personnel to various locations. • Drive to suppliers, vendors, and other relevant locations for procurement purposes. • Assist in setting up venues for events or operational activities. • Identify and establish relationships with reliable suppliers and vendors. • Negotiate terms and conditions for procurement agreements to ensure cost-effectiveness.
Requirements
• Excellent organizational and time management skills. • Strong communication and coordination abilities. • Ability to multitask and handle multiple responsibilities. • Proficiency in managing and maintaining office files and records. • Knowledge of procurement processes and inventory management. • Attention to detail and accuracy in budgeting and cost control. • Ability to establish and maintain relationships with suppliers and vendors. • Valid driver's license and clean driving record. • Ability to work collaboratively with various departments. • Flexibility to work occasional evening or weekend hours.
Key Skills Needed
• Excellent organizational and time management skills. • Strong communication and coordination abilities. • Knowledge of procurement processes and inventory management. • Attention to detail and accuracy in budgeting and cost control. • Ability to establish and maintain relationships with suppliers and vendors.