Accounts Assistant & HR Support (Quickbooks essential)

APPLICANTS MUST HAVE QUICKBOOKS EXPERIENCE. THOSE WITHOUT QUICKBOOKS WILL BE IMMEDIATELY REJECTED

Job Purpose:

This position is responsible for supporting the Head of Finance and Administration on day-to day accounts and office administration.

Key Accountabilities:

· General Accounting transaction entries, monitoring and filing

· Assisting the Head of Finance and Admin with HR function

Detailed Responsibilities:

Accounting Function

· Expense data entry to Quickbooks for all suppliers

· Supplier payment entry to Quickbooks and maintenance of accurate Accounts Payable

· Supplier Reconciliations, including Etisalat, Insurance and Fleet Repairs

· Monthly WPS salary entry to Quickbooks

· Bank Reconciliations for petty cash, bank and credit card accounts

· Deferred revenue weekly schedule and accounting entry

· Assist Head of Finance and Administration with Month Close

· Assist Head of Finance and Administration with Annual Audit

· Other ad hoc tasks as required by Head of Finance and Administration

Accounts Receivable Accountant Day off Cover

· Customer Invoices- Data entry, processing in D365 system, export to Zed Systems, import to Quickbooks and scanning customers invoices

· Customer Payments - Data entry and allocation of customer payments

· Assist the technicians with their daily requirements (i.e, distribution of invoices and others)

· Daily revenue report

HR / General Office Administration

• Maintain office & staff documents on the network and physical files
• Updating and monitoring the daily attendance sheet for staff

· Updating and monitoring employee masters (i.e daily attendance sheet, air ticket, leave, etc).

· Writing offer letters, disciplinaries & Memos.

· Recruitment- CV screening & 1st stage telephone interviews

· Preparing the documents for visa processing (new, renewal, cancellation) and coordinating with PRO

Other

· Understand, uphold and comply with company and department policies, procedures, standards, guidelines, work rules, mission, vision and values.

· Understand and upload general account principles and internal controls. Make recommendations for improvements.

The Person

Experience and Knowledge:

· Knowledge and experience in general accounting is required.

· Office administration and/or HR administration experience/exposure is an advantage.

Skills and Abilities:

· Excellent English written and verbal communication skills, able to communicate clearly, effectively and assertively, not aggressively, with individuals at all levels

· Must have Quickbooks experience

· Attention to detail and respect for deadlines

· Extremely organized and strong time management skills

· Decisive, persistent and pro-active methodology

· Quick learner

· Good team player, but ability to perform independently and efficiently, prioritizing and/or multi-tasking to meet deadlines, with demonstrated good common sense and sound judgement

· Able to work in a multicultural environment.