Admin Officer

Noatum Logistics, part of AD Ports Group, is a leading company in Supply Chain Management with global coverage positioned in the Top 50 freight forwarders worldwide. Noatum Logistics acts as a global client-centered logistics operator providing integrated value-added solutions for the supply chain of all its clients and is a specialist in international transport, project cargo, logistics and customs. With an innovative character, we offer specific, integrated, complex and added-value responses to our client's supply chain, prioritizing a long-term relationship of trust and confidence to guarantee success. We are present in 33 countries through our team of over 1,680 professionals with great experience in our sector, always putting our motto “Excellence in Logistics Services” into practice by providing high-quality services to our customers.

Job Purpose:  

To ensure the efficient operation of Fleet Management activities, maintaining accurate records, and facilitating effective communication within the team and with external partners

• Provide daily administrative support to the Fleet Manager and team.

• Maintain accurate records of fleet assets, insurance, licensing, and registration.

• Ensure compliance with regulatory requirements by keeping up-to-date documentation.

• Organize and manage files related to vehicle maintenance, repairs, and inspections.

• Monitor inventory levels of fleet-related supplies (e.g., fuel cards, maintenance tools).

• Order supplies as needed, ensuring the department remains fully stocked.

• Input data related to fleet performance, usage, and expenses.

• Generate routine reports, including fuel usage, maintenance schedules, and cost analysis.

• Liaise with service providers for fleet maintenance and repairs.

• Track and confirm completed services, verifying invoices for payment processing. 

• Assist with dispatching vehicles, ensuring availability and readiness for operational needs.

Coordinate with drivers for routine inspections and maintenance schedules