Administrative & Logistics Coordinator

About the Role

Our client, an events-focused organisation in Dubai, is looking for an Administrative & Logistics Coordinator to join their team on a full-time or part-time basis, starting as soon as possible.

This is not a traditional secretarial role. You will keep the team’s day-to-day running smoothly, covering everything from diaries and meetings to international shipments, event travel and supplier orders. You will:

• Keep calendars, meetings and office systems organised
• Get shipments and deliveries to where they need to be, on time
• Make sure team members travelling to events have their flights, hotels and plans in place
• Manage supplier quotes, orders and follow-ups

You will often be juggling several tasks at once and will be trusted to manage your own workload with minimal supervision. The role suits someone highly organised, proactive and confident taking ownership of a wide range of admin and logistics tasks.

Key Responsibilities

Administration and Diary Management

• Manage calendars and diaries for the team.
• Coordinate internal and external meetings.
• Handle day-to-day office administration, keeping systems, records and supplies in order.

Shipping and Logistics

• Arrange international shipments and deliveries.
• Liaise with couriers and logistics providers.
• Track items through to delivery and resolve any issues along the way.

Event Travel

• Book flights, hotels and travel for team members attending events.
• Keep all travel plans organised and up to date.

Supplier Coordination

• Request quotes from suppliers and place orders.
• Follow up on deliveries to make sure everything arrives as agreed.

Workload Management

• Prioritise and manage several tasks at once to deadlines.
• Work independently with minimal supervision.

Requirements

• Excellent written and spoken English.
• Strong attention to detail and a high level of organisation.
• Proven ability to manage several tasks independently and to deadlines.
• A proactive, confident approach to problem-solving.
• Proficiency with standard office software (email, calendars, Microsoft Office or Google Workspace).
  
  Ideal Background
• Previous experience in an administrative, logistics or coordination role
• Experience arranging international shipments and event travel is a strong advantage
• Experience in the events industry is a strong advantage
• Languages
• English (excellent written and spoken): required
• Working Conditions
• Full-time or part-time: Both options are available.
• Start date: As soon as possible.
• Based in Dubai: The role is based in Dubai.