Administrative Office Assistant

Company : Ruad Consulting

Job Type : Full Time

Dubai, United Arab Emirates

Job Description - Administrative Office Assistant

About Ruad

Ruad Consulting is an expansion of SCOPI (Strategic Center for Organizational Performance Improvement), a company established in 2008 in Amman, Jordan. Since its inception, Ruad has been dedicated to achieving measurable and sustainable improvements in organizational performance.

As a leading consulting firm, we empower public and private sectors across the MENA region by delivering innovative, world -class management consulting services and leading digital transformation practices that drive excellence and sustainable growth

Role Description

The Administrative Office Assistant will provide essential administrative and clerical support to ensure smooth daily operations of the office. This role requires fluency in both Arabic and English, as the candidate will handle bilingual communication, documentation, and correspondence. The ideal candidate should be highly organized, detail -oriented and capable of managing multiple tasks efficiently while maintaining confidentiality and professionalism.

Key Responsibilities:

Office Administration:

Manage and organize office files, documents, and records in both Arabic and English (physical and digital)
Handle incoming and outgoing correspondence, including emails, letters, and packages.
Maintain office supplies inventory and ensure timely replenishment.
Assist in coordinating office maintenance and leasing with service providers

Secretarial Support:

Schedule and coordinate meetings, appointments, and travel arrangements for executives.
Prepare meeting agendas, take minutes, and follow up on action items.
Draft, edit, and proofread business correspondence reports, and presentations.
⁠Handle confidential and sensitive information with discretion.

Customer and Staff Support:

Greet and assist visitors, ensuring a professional and welcoming office environment
⁠Answer and direct phone calls, take messages, and handle inquiries
⁠Assist in onboarding new employees by preparing documentation and office orientation.
Coordinate internal communication and distribute official announcements.

General Administrative Duties:

Support HR and finance teams with basic administrative tasks, such as processing invoices and expense reports.
⁠Maintain an organized filing system for company records policies, and procedures
⁠Assist in planning company events, workshops, and training sessions

Requirements

Qualifications & Requirements:

Nationality & Language Skills:

Arabic native speaker with fluency in both Arabic and English (written and spoken)

Education & Experience:

High school diploma or equivalent; a degree in business
administration, office management, or a related field is preferred.
⁠Minimum 2+ years of experience in an administrative, secretarial, or office support role

Skills & Competencies:

Strong organizational and time -management skills.
⁠Excellent written and verbal communication skills in both Arabic and English.
⁠Proficiency in Microsoft Office Suite (Word, Excel,PowerPoint, Outlook) and office management software.
Ability to multitask and prioritize workload effectively
High level of professionalism, confidentiality, and attention to detail,
⁠Strong problem -solving and decision -making skills.
Ability to work independently and collaboratively within a team.

Preferred Qualifications:

Previous experience in a corporate or professional office setting.
Basic knowledge of HR, accounting, or documents management systems.
Strong understanding of business etiquette and professional communication in both Arabic and English

Email address

Why are you reporting this job?

I think it’s a discriminatory or offensive

I think it’s fraudulent or a scam

I think it’s trying to sell something unrelated to the job / it’s asking for money

I think it contains incorrect or broken information

Other

All Job Ads are subject to GrabJobs’s Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by GrabJobs moderation team. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

Setup your job alert:

Frequency

Email

By activating job alerts, I agree to GrabJobs Terms & Privacy Policy. I can unsubscribe to job alerts anytime. Skip

GrabJobs is the no1 job portal in the UAE, connecting you to thousands of jobs fast! Find the best jobs in the UAE, apply in 1 click and get a job today!

Mobile Apps

Privacy Policy Terms of Use

Administrative Office Assistant

Job Description - Administrative Office Assistant

Requirements

Similar Administrative Office Assistant Jobs in the UAE

Mobile Apps