Administrative Officer

Our client, a real estate developer specialized in high-end residential projects in RAK is looking for an Administrative officer.

Key Responsibilities

• Coordinate with Development Departments

• Prepare reports, letters, memos, and meeting minutes

• Prepare and issue Reservation Forms, SPAs (Sales & Purchase Agreements), Addendums, and client

correspondence.

• Coordinate between Sales, to ensure all client documents are accurate and approved.

• Maintain updated logs for SPA issuance, client signatures, compliance documents, and registration

requirements.

• Assist in preparing client welcome packs, handover packs, and communication letters

Document Control & Compliance

• Maintain and organize project documents (contracts, permits, NOCs)

• Renewal submissions to authorities (Municipality, RERA, RAK DED, RAKEZ, etc.)

• Maintain digital and physical filing systems and document logs

• Ensure compliance with digital approval processes and internal document controls.ERP System Support

• Upload and maintain documents within Oracle NetSuite or similar ERP

• Ensure workflow compliance and data accuracy in the system

Client & Stakeholder Coordination

• Assist with client communication and documentation

• Email communication with clients follows ups

Requirements

Skills & Competencies

• Strong organizational and multitasking abilities

• Excellent documentation and administrative skills

• Familiarity with real estate development processes

• Strong communication and teamwork skills

• Proficiency in MS Office and ERP systems (Oracle NetSuite preferred)

• Minimum 3 years administrative experience

• Real estate or construction experience preferred

• ERP system experience is an advantage

Benefits

Compensation & Benefits Package

• Competitive salary

• Entitlement to one round-trip air ticket to the employee’s home country

• Provided upon completion of 12 months of continuous service

• Medical Insurance

• End-of-service benefits (gratuity) as per UAE Labour Law

• Annual leave entitlement as per contract

• Public holidays as per UAE law

• Standard working hours 9.00 am to 6.00. pm following company policy

• Professional development and training opportunities

• Internal growth and promotion consideration upon completion of 12 months of continuous

service