Admission & Registration officer

BMC is a Saudi medical college expanding into Dubai. We are looking for a professional, organized, and service -oriented Admission & Registration Officer to support our Dubai campus. The ideal candidate will be responsible for managing the student admission process, document verification, and tuition/financial aid coordination, while ensuring full compliance with UAE regulatory requirements.

Admissions & Registration:

• Guide walk -in and online applicants through the full admission process, both in person and by phone.
  
• Provide clear and professional information on college programs, requirements, and deadlines.
  
• Review and follow up on daily online applications from various platforms.
  
• Issue acceptance notifications to eligible applicants and send follow -ups for missing documents.
  
• Communicate with applicants’ families regarding program options and financial support.
  
• Prepare provisional acceptances, EFAD letters, and enrollment documents.
  
• Follow up on registration fee and tuition transfers with the finance department.
  
• Complete enrollment in SIS (Student Information System), including status and type updates.
  
• Ensure all students sign undertakings and college agreements prior to enrollment.
  
• Support students with visa -related documentation and ensure submission of legal requirements for local and international applicants.
  
• Assist with the collection and archiving of student data per UAE data protection laws.
  

Finance & Aid Coordination:

• Assist in collecting and reviewing financial aid documents (Daeem, Tamooh, Tamkeen, etc.).
  
• Prepare and upload promissory notes, contracts, and acceptance forms in SIS and Odoo.
  
• Coordinate with legal affairs and finance for contract validation, filing, and archiving.
  
• Follow up on tuition payment schedules and flag overdue accounts to finance.
  
• Maintain accurate student finance files and ensure documentation matches system records.
  

Document Handling & ID Cards:

• Receive student files and update document submission logs.
  
• Follow up on pending items and maintain organized archives.
  
• Print, distribute, and activate student ID cards upon file and fee verification.
  

Student Services:

• Respond to student inquiries and resolve technical issues (Blackboard, SIS, campus emails).
  
• Process official student requests (e.g., hold, withdrawal, reactivation, transcript, study plan, referral letters).
  
• Assist with major change requests and update personal information in academic systems.
  

Compliance & Coordination:

• Ensure alignment with UAE Ministry of Education and KHDA admission and documentation standards.
  
• Maintain confidentiality and accuracy in all student records and files.
  
• Comply with UAE Personal Data Protection Law (PDPL) when handling student information.
  

Requirements