Assistant Procurement Manager

Main Responsibilities:

• Able to manage the department on day-to-day basis.

• Coordinate and manage purchasing of goods and services, including sourcing, ordering and tracking deliveries.

• Monitor inventory levels and conduct regular stock check to ensure availability of items while preventing overstocking.

• Perform vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency.

• Review purchasing agreements with vendors, monitor their performance and renegotiate contracts.

• Manage purchase orders, oversee shipping schedules and maintain purchase records.

• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using company nominated suppliers where applicable.

• Manage the database of active local contracts with suppliers.

• Ensure a comprehensive system for allocating and reconciling purchase requests.

• Monitor all areas of purchasing including contracts, market surveys, HACCP and nominations.

• Prepare the month end accounts reports in an accurate and timely manner.

• Assist with budget tracking, reporting, providing insights on purchasing trends and cost-saving opportunities.

Candidate Profile:

• Minimum 2 years of experience in a similar role in a 5-star hotel environment (in stores / receiving sections).

• 3-4 years’ purchasing/procurement experience within a luxury hotel in the UAE.

• Relevant degree in Finance/Accounting or related business discipline, from an academic institution.

• Computer literate with excellent MS Excel skills.

• Strong knowledge of purchasing and inventory management practices, with a focus on cost control and quality.

• Excellent negotiation and vendor management skills, with the ability to build and maintain positive relationships.

• Strong communication skills in English, both verbal and written, with the ability to interact effectively with internal teams and external vendors.

• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.

• Exceptional organizational and time-management abilities, with a keen attention to detail.