Assistant Production Manager

Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest-growing beauty brands. As a company, we are fueled by purpose, which allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness! 

Summary: We are looking for a highly organized and motivated  Assistant Production Manager with experience working in-house or within an agency; managing commercial video and/or photo campaigns, beauty photoshoots, and social content. You should be used to working in a fast-paced environment, and motivated to work as part of an in-house Production team to create content that will be used across traditional and digital platforms. You’ll be part of a close-knit team, managing requests from the global marketing team and social team, as well as any other departments, in-house, meeting all cross-functional content requirements. 

You must be comfortable communicating and negotiating with multiple suppliers and also have the ability to juggle multiple projects at the same time. 

Essential Duties and Responsibilities: 

• Pre-Production Planning: Assist in scheduling shoots, booking talent, securing locations, applying for shoot permits, and managing call sheets.  

• On-Set Coordination: Oversee shoot logistics on shoot days, from equipment and product setup to ensuring the crew is looked after and ready to roll. 

• Finance: Maintain budget/cost tracker, liaise with finance to ensure freelancer/vendor payments are on track, including petty cash, and credit card reconciliations. 

• Administration/Documentation: Maintain accurate production records, including release form trackers, Pos, and New vendor trackers. 

• Inventory Planning: Monitor stock levels and coordinate replenishment orders in collaboration with supply chain and demand planning teams. 

• Vendor & Talent Liaison: Communicate with freelancers, agencies, models, and glam teams to ensure correct documents are compiled for new vendor setup.  

• Team Coordination: Coordinate internal production teams, including videographers, editors, and motion graphic designers, to ensure seamless workflow and project execution. 

• Client Liaison: Act as the primary point of contact for internal stakeholders, maintaining clear communication and managing expectations throughout the production process. 

• Problem-Solving: Identify potential production challenges and proactively develop solutions to ensure smooth project execution. 

• Post Production Support: Collaborate with the post-producer to ensure timely and high-quality completion of all projects. 

• Experience: 3-5 years of experience in production management, preferably within an agency or in-house at a similar brand. 

• Technical Skills: Proficiency in production tools and software, including project management tools and video production equipment. 

• Organizational Skills: Exceptional organizational and time-management skills with the ability to handle multiple projects simultaneously. 

• Communication: Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and stakeholders. 

• Creativity: A keen eye for detail and a strong creative vision, with the ability to bring ideas to life through multimedia content. 

• Problem-Solving: Strong analytical and problem-solving abilities, with a proactive approach to addressing challenges. 

• Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing project requirements and deadlines. 

• Education: A Bachelor’s degree in Film Production, Media Studies, Communications, or a related field is preferred. 

• Monthly “Self Love Days” – at company discretion 

• Premium Medical/Dental/Vision coverage for employee plus dependents 

• Monthly coaching sessions with our in-house Success Coach 

• Employee discounts on all Huda Beauty products 

• Quarterly product gifting 

Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.