Assistant, Supply (Aviation)

Job Purpose

Assisting the supervisor in control room (into-plane and Depot). Attend, monitor and assist in all Control Room operations (receiving, issuing, and loading of petroleum products) in the Depot according to the instructions received from Fuelling/Depot Supervisor Depot Officer and as per ADNOC Distribution and the international standards recommendations.

Job Specific Accountabilities (Part 1)

Operations Management

• Where applicable, Perform, loading, unloading, Airside activities and QC checks as per ADNOC Distribution and the international standards recommendations and reports to Fuelling/Depot Supervisor Depot Officer.


• Where applicable, attend & monitor the Jet A1 loading operations and performs the filling of the Delivery Receipts (Refuelling & Defueling)/flushing form with all necessary mandatory technical data for validity of the consignment to be delivered and reports to Depot/ Fuelling Supervisor.


• Assist in reconciling daily PTN’s/PDN’s delivery receipts (Refuelling & Defueling)/flushing form and meter reading statements. Informs Depot/Fuelling supervisor, if there is any discrepancies.


• Follow up all pending / missing & unconfirmed PDNs/PTNs, Delivery Receipts for Refuelling & Defueling/ Flushing Forms) for all received, loaded and fuelled products.


• Assist to prepare daily stock statement based on Real time for tank gauging view panel available in the control room and occasionally from storage tanks dips.


• Monitor all product movement operations and records all activities in the logbook during the working shift hours.


• Assist to Maintain a daily record of own use diesel receipt & issue meter readings. Perform tank dipping & product samples for dedicated tanks to be sent to Laboratory for quality control certification.


• Receive from fuelling/Depot Supervisor s Delivery Receipts (Refuelling & Defueling)/flushing form returned from fuelling operators after discharging, refuelling/Defueling, fueller loading.


• Assist to prepare monthly statement of receipts and deliveries and submits the report to Depot/Fuelling Supervisor for review.


• Check documentation and ISO related documentation works on regular basis and follow the ISO procedure & Work Instructions relevant to work.

Receipt & Loading Operations

• Ensure valid STOs are place in SAP system.


• Complete all necessary documentations upon receiving new AVGAS drums and update stock in SRVA system accordingly.


• Oversee loading operation and ensure the operation is carried out according to laid down procedures.

Job Specific Accountabilities (Part 2)

• Reports any spillage of products or any defects in Bridgers and fuellers to the Fuelling/Depot Supervisor.


• Perform offloading operation and ensure HSE procedures are followed throughout the operations.


• Perform Product Draining, Sampling &Physical Dip from product storage tanks, vehicle etc as instructed by supervisors.

Fuel Farm Quality Control Activity

• Perform visual tests to check the qualities of products such as assessing levels of bottom sediment, water and foreign materials in oil samples and notify the result to Supervisors.


• Perform Product Draining, Sampling & Physical Dip from product storage tanks, vehicle etc as instructed by supervisors.


• Ensure sampling equipment including buckets, bottles, close-sampling systems, etc are clean and good housekeeping standards are always maintained.


• Prepare and maintain required checklist and data sheet and handover to the supervisor for the review and necessary action.


• Assists the supervisors for doing all periodical tests including but not limited to Millipore Test, Filter Differential Pressure Test, Electrical Continuity Check, Fuelling Vehicles weekly/monthly checks and Depot weekly checks. Measure the temperature, density for JET-A1 product in regular intervals and handover to the supervisors for the purpose of quality assurance.


• Assist to perform / maintain complete necessary documentation Jet A1 tank receipt / drain details, Millipore testing, filter DP readings, filter maintenance records and carrying-out the routine testing as scheduled (where applicable).

Airside Operations

• Assist the Fuelling Supervisor in manpower distribution in airside.


• Ensure participation in resolving complaints raised by airlines.


• Assist the Fuelling Supervisor in maintaining proper utilization rate among the fuelling vehicles used for airside refuelling.


• Update Jet A-1 batch details and communicate it to all concerned team members whenever new batches are put into service.


• Cover fuelling operators shortages when necessary and assist in fuelling aircrafts and loading fuelling vehicles.

Job Specific Accountabilities (Part 3)

Maintenance Management

• Make routine checks to ensure that all equipment and facilities under his control are in good working condition and record any abnormalities and reports to Fuelling/Depot supervisor.


• Ensure daily routine checks of all process equipment and facilities are in place. Attends for any repair/maintenance work on depot facilities. In addition to trouble shooting & general maintenance activities.


• Raising work order requests in SAP system for defects and breakdowns of equipment at airport depot.

HSE and Safety

• Assist the Fuelling/Depot Supervisor & co-ordinate with HSE during emergency operation of the depot.


• Comply with WMS requirements and ensure being certified by the concerned HSE team as an "AA" level approver to cover HSE work requirements during Fuelling/Depot Supervisor absence.


• Report safety observation and enter it in SAP system and ensure proper corrective action is taken.

Minimum Qualification

Secondary School Certificate with a Diploma

Minimum Experience, Knowledge & Skills

• 3-4 years training in the relevant field in oil Distribution field in a major petroleum company.


• Knowledge of English and Arabic


• PC literacy


• Valid UAE Light & Heavy Driving License