Bid Manager

Job Summary

The Bid Manager is responsible for leading and managing
Unified Microsystems' bid, tender, proposal, and presales function, serving as
the single point of accountability for all RFPs, RFQs, tenders, and client
proposals.

This is a hands -on leadership role where the successful
candidate is expected to lead the pre -sales function while remaining actively
involved in the delivery of strategic, high -value, complex, or
business -critical opportunities. The Bid Manager will work closely with Sales,
Projects, Operations, Procurement, and Finance to deliver high -quality, commercially
competitive proposals while protecting company profitability and continuously
improving bid quality, governance, and win rates.

Key Responsibilities

• Own
  and manage the complete bid, tender, proposal, and presales lifecycle,
  acting as the single point of accountability for all RFPs, RFQs, tenders,
  bids, and proposals.
  
• Lead
  Bid/No -Bid assessments by evaluating commercial viability, technical
  capability, resource availability, strategic alignment, probability of
  success, and overall business risk.
  
• Personally
  lead and contribute to the preparation of strategic, high -value, complex,
  or business -critical bids, remaining actively involved in solution design,
  proposal writing, commercial reviews, pricing, client presentations, and
  negotiations where required.
  
• Review
  tender documentation, scope of work, specifications, contractual
  requirements, and submission criteria to ensure all proposals are
  accurate, compliant, commercially competitive, professionally presented,
  and submitted on time.
  
• Collaborate
  with Sales, Projects, Operations, Procurement, Finance, and Management to
  develop aligned technical solutions, project delivery methodologies,
  pricing, commercial terms, resource plans, and project assumptions.
  
• Identify
  and communicate commercial, contractual, technical, operational, and
  delivery risks, assumptions, exclusions, opportunities, and resource
  constraints, recommending mitigation strategies while protecting company
  profitability and margins.
  
• Allocate,
  coordinate, mentor, and actively support the presales team, providing
  technical and commercial guidance while contributing directly to proposal
  delivery during periods of high workload, resource constraints, or
  specialist requirements.
  
• Review,
  challenge, and approve technical and commercial submissions, ensuring all
  proposals meet company quality standards, client requirements, and
  internal approval processes prior to submission.
  
• Support
  the Sales team during client presentations, tender interviews,
  clarification meetings, negotiations, post -submission discussions, and
  solution workshops where required.
  
• Develop,
  maintain, and continuously improve proposal templates, company profiles,
  project references, case studies, methodologies, technical write -ups,
  compliance documentation, CVs, pricing support documents, and standard
  response libraries to improve consistency and reduce bid turnaround time.
  
• Establish,
  maintain, and continuously improve bid governance, approval workflows,
  review checkpoints, submission controls, and knowledge management
  processes to ensure consistency, compliance, and quality across all
  submissions.
  
• Conduct
  post -submission and post -award reviews, analyze bid performance and
  win/loss trends, capture lessons learned, and implement improvements that
  increase proposal quality, efficiency, competitiveness, and overall win
  rates.
  
• Define,
  monitor, and report bid and presales KPIs including bid pipeline,
  submission performance, turnaround time, win rate, proposal quality,
  margin protection, resource utilization, stakeholder satisfaction, and
  continuous improvement initiatives.
  
• Coordinate
  internal contributors, assign workloads, enforce bid timelines, escalate
  risks, require revisions where necessary, and ensure the successful
  delivery of all assigned bids and proposals.
  
• Build
  strong working relationships with clients, consultants, contractors,
  vendors, strategic partners, and tender authorities to support successful
  bid outcomes and strengthen Unified Microsystems' market position.
  
• Perform
  any other duties reasonably assigned by Management in support of the
  company's sales, presales, commercial, and business objectives.
  

Requirements

Required Qualifications

• Bachelor's
  degree in Business, Engineering, Information Technology, Marketing,
  Communications, or a related field.
  
• Minimum
  of five (5) years' experience in bid management, proposal management,
  presales, commercial support, tender management, or a related role.
  
• Previous
  experience leading or mentoring a presales or bid team is preferred.
  
• Experience
  within ICT, Systems Integration, ELV, AV, Security, Infrastructure,
  Managed Services, Construction, Fit -Out, or related industries is highly
  desirable.
  
• Strong
  understanding of RFP, RFQ, tender, and proposal management processes.
  

Required Skills and Competencies

• Strong
  proposal writing, editing, and document review skills.
  
• Excellent
  attention to detail and commitment to quality.
  
• Strong
  commercial awareness with the ability to assess pricing, margins, risks,
  and opportunities.
  
• Good
  understanding of technical and commercial bid requirements.
  
• Strong
  project coordination, planning, and deadline management skills.
  
• Ability
  to manage multiple bids and competing priorities simultaneously.
  
• Strong
  leadership, coaching, mentoring, and people development skills.
  
• Excellent
  analytical, problem -solving, decision -making, and negotiation abilities.
  
• Excellent
  written, verbal, presentation, and interpersonal communication skills.
  
• Ability
  to create structured, persuasive, and client -focused proposals.
  
• Proficiency
  in Microsoft Office, SharePoint, CRM systems, ERP platforms, Adobe
  Acrobat, and document management tools.
  
• High
  level of professionalism, accountability, integrity, and confidentiality.