Conference Manager

Role Objective:
To manage and support the end-to-end planning, coordination, and on-ground delivery of the dermatology and aesthetic medicine conference, ensuring a seamless experience for delegates, speakers, and partners while upholding the IP’s professional and scientific standards.

Key Responsibilities:

• Oversee the scientific program management, including having an understanding of agenda development, session scheduling, and alignment with the event’s strategic objectives.
• Understanding of coordination with faculty members, moderators, and scientific committee representatives to ensure timely submission of abstracts, presentations, and session details to drive teams to maintain project timelines.
• Liaise with internal teams (marketing, operations, design, and production) to align on deliverables, branding, and content accuracy across communication materials.
• Manage speaker logistics — including travel arrangements, accommodation coordination, honorarium documentation, and on-site hospitality.
• Ensure all conference documentation (session guides, speaker bios, program booklets) is compiled and proofed in coordination with relevant departments.
• Oversee on-site operations, ensuring smooth flow of registration, session management, and adherence to conference schedules.
• Maintain consistent communication with clients, scientific partners, and key stakeholders, providing updates and ensuring expectations are met
•  Support post-event reporting, data collection, and debriefing to ensure continuous improvement for future editions.
• Having an understanding of Budget management
• Managing the complete year-round activation of multiple events under the same IP

Preferred Background & Skills:

•  Minimum 6 years of experience in conference or event management, ideally within the medical, scientific, or healthcare sectors.
• Proven track record in program coordination, speaker management, and client servicing.
• Excellent organizational, multitasking, and communication skills, with strong attention to detail.
•  Familiarity with association or society-led events and understanding of CME processes is an advantage
• Proficient in Microsoft Office and project management tools.
• Ability to thrive in a fast-paced environment, balancing multiple deadlines.