Document Controller - Site (UAE National)

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

We are seeking an organized and efficient UAE National Document Controller to join our team at our project site in Dubai, United Arab Emirates. As the Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.

Co-ordinate with Project Managers to ensure correct document and drawing management is implemented 

To play an active role in implementation of QA procedures and implementation of ISO certification 

Archive project directories from Computer and manage these CD’s 

Arranging Printing of documents and Deliverables 

Complies with Company Systems 

Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents 

Issue design drawings to Contractor, Local Authorities and others as directed 

Maintain registers of drawings, issued to/received from, and approved by 

Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed.  

Maintain NCR, RFI and submittal registers. 

Record all incoming & outgoing RFI’s & submittals, and monitor WME’s response time, advising Egis staff when responses are required to comply with contractual limits. 

Maintain Expedition / Aconex / Prolog or other document control softwares 

Assist and stand in for Administrative assistant as and when required 

Handling FTP Sites for uploading and downloading documents 

Responsible for ordering and approving stamps as per Egis standards 

Controlling Archives and Library 

Co-ordinate with other offices for the tender and construction packages issue 

Aid site teams to establish correct document control procedures at the start of new projects as per client specifications 

Prepare outgoing register for each drawings/ documents /calculation/ submission 

Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations 

Keep up to date and attend training courses in relation to the company systems upon approval from management 

To provide efficient and effective administrative and clerical support to the managers and staff 

Introduce cost cutting measures (pertaining to printing), wherever possible 

General document control duties

• Bachelor's degree or related field
• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in document control software Aconex / Prolog or other document control softwares 
• Strong knowledge of filing and archiving systems
• Excellent data entry and record-keeping skills
• Outstanding written and verbal communication abilities
• Detail-oriented with a strong focus on accuracy and quality
• Knowledge of UAE construction industry standards and regulations
• Ability to work efficiently in a fast-paced environment