EA to the MD (March 2025)

Job Title: Executive Assistant to Group CEO

Location: Sharjah

Company: Emirates Neon Co. LLC ( ENG)

Industry: Outdoor Media & Signage

Job Overview

The Executive Assistant to the Group CEO will provide high-level administrative support, ensuring the efficient operation of the CEO’s office. This role requires exceptional organizational skills, discretion, and the ability to handle complex and confidential information. The ideal candidate will be proactive, adaptable, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare and organize meeting materials, agendas, and minutes.

Prepare and organize meeting materials, agendas, and minutes.

• Screen and manage incoming communications, including emails, phone calls, and correspondence.

Screen and manage incoming communications, including emails, phone calls, and correspondence.

• Maintain and organize confidential files and records.

Maintain and organize confidential files and records.

Project Management:

• Assist in the planning and execution of special projects and initiatives.

Assist in the planning and execution of special projects and initiatives.

• Coordinate cross-departmental activities to ensure project deadlines are met.

Coordinate cross-departmental activities to ensure project deadlines are met.

• Prepare reports, presentations, and other documents as required.

Prepare reports, presentations, and other documents as required.

Communication & Liaison:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.

Serve as the primary point of contact between the CEO and internal/external stakeholders.

• Facilitate communication within the executive team and across departments.

Facilitate communication within the executive team and across departments.

• Represent the CEO in meetings and events when necessary.

Represent the CEO in meetings and events when necessary.

Research & Analysis:

• Conduct research on industry trends, market conditions, and competitor activities.

Conduct research on industry trends, market conditions, and competitor activities.

• Compile and analyze data to support decision-making processes.

Compile and analyze data to support decision-making processes.

• Prepare briefing materials and summaries for the CEO.

Prepare briefing materials and summaries for the CEO.

Office Management:

• Ensure the CEO’s office operates smoothly and efficiently.

Ensure the CEO’s office operates smoothly and efficiently.

• Manage office supplies, equipment, and maintenance.

Manage office supplies, equipment, and maintenance.

• Oversee the coordination of company events and functions.

Oversee the coordination of company events and functions.