Executive Administrative and Marketing Assistant

ABOUT JOB

We’re seeking a superstar Administrative and Marketing Assistant to join our growing healthcare call center team! This is your chance to be the friendly and efficient voice behind the scenes, supporting both our administrative needs and innovative marketing initiatives. The Executive Administrative and Marketing Assistant supports both our Key Executives and our Sales and Marketing Team by managing various administrative functions and sales and marketing activities.

The primary accountabilities for this role include:

• Employee Engagement & Corporate Event Planning
• Travel Booking
• Social Media Marketing Content
• Write and Edit Sales and Marketing Materials (KPI Reports, Proposals, Client Gifts, etc.)
• Facilities Management (Meeting room preparation, break room organization, etc. for meetings and other group events)
• Calendar and Email Management

• Assist Sales with inventory management of promotional materials, along with shipping marketing materials to conferences

• Assist our VP of People and Compliance with employee engagement functions, notification to managers of upcoming performance reviews, and other employee engagement functions.

• The Executive Marketing and Administrative Assistant serves both internal and external customers.

Essential Job Functions

• Manages administrative and clerical duties as outlined.
• Compiles and sends reports to Executives and assists with other reporting as needed for Executive team.
• Assists with scheduling for key executives for meetings, conferences, and client and vendor meetings as required.
• Assists with setting travel arrangements and conference registrations for company executives for out-of-town travel.
• Ensures conference supplies are shipped to conferences to support Sales efforts.
• Assists with email and calendar management and support for key executives as needed.
• Participates in and assists the Employee Action Committee (EAC) with scheduling, coordination and planning of office celebrations and client events.
• Orders lunches and meals for meetings and events.
• Helps to support People Operations with employee correspondence and engagement activities.
• Works with Sales team with management of marketing inventory including ordering and shipping marketing and display materials for out-of-town conferences, shipping supplies and assuring return of marketing collateral after conferences.
• Assists with Sales/Marketing reports and dashboards. Updates HubSpot as needed to support the needs of the Sales team.
• Manages and coordinates conference calendar for Sales and Client Management Teams.
• Coordinates efforts with Revenue Enterprises marketing firm on marketing and outreach initiative, website updates and email blasts to prospects and lists.
• Other duties as assigned or deemed appropriate.

• High School Diploma or equivalent
• At least 2 years experience with general administrative support and general office functions
• Basic marketing, social media management, and promotions experience
• Intermediate to Advanced skills in Microsoft products
• Ability to prioritize multiple tasks and projects simultaneously
• Sit for 6-8 hours a day
• Ability to communicate verbally and in writing with various individuals and clients
• Ability to anazlyse data and report on findings to management and marketing
• Other duties assigned and determined appropriate for the position

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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