Role
Overview
The Executive Assistant provides high -level administrative, organizational, and
coordination support to the Chairman while also supporting the Senior
Leadership Team, Senior Management Office, and Human Resources as required.
This role demands a high level of professionalism, discretion, adaptability,
and strong organizational capability.
The Executive Assistant will play a critical role in ensuring effective
scheduling, communication, follow -ups, and smooth day -to -day operations for
senior leadership, while also assisting with documentation, data entry, and
coordination across functions.
Key Responsibilities
Chairman Support
• Act as the primary point of contact for the Chairman with internal and
external stakeholders
• Manage and coordinate the Chairman’s calendar, meetings, appointments, and
travel schedules
• Organize and prioritize meeting requests to ensure effective time management
• Prepare agendas, briefing materials, presentations, and supporting documents
• Attend meetings, record minutes, track action items, and ensure timely
follow -up
• Manage correspondence, emails, and document flow on behalf of the Chairman
• Coordinate travel arrangements, logistics, and expense tracking
• Handle sensitive and confidential information with the highest level of
discretion
Senior Leadership & Senior Management Office Support
• Coordinate meetings, workshops, and leadership sessions
• Support the Senior Management Office with scheduling, documentation, and
reporting
• Assist in preparing executive presentations, reports, and summaries
• Maintain structured digital and physical filing systems
• Facilitate communication and coordination between senior leadership and
internal teams
• Track commitments, deadlines, and cross -functional initiatives
Requirements
Requirements & Qualifications
• Bachelor’s degree in Business Administration, Management, or a related field
preferred
• Minimum 2 -5 years of experience in an Executive Assistant, Personal
Assistant, or similar role supporting senior executives
• Experience supporting C -level executives, Chairman, or senior leadership
• Strong organizational, time -management, and prioritization skills
• Excellent written and verbal communication skills
• High level of discretion and integrity when handling confidential information
• Strong attention to detail and accuracy, particularly in documentation and
data entry
• Proficiency in Microsoft Office, Google Workspace, and office productivity
tools
• Ability to work independently, take initiative, and adapt to changing
priorities
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