Executive Assistant (Communication /Marketing Department)

Job Description

Our client, a prominent investment firm based in Abu Dhabi, is presently seeking a Business Support individual to join their Communication Department. This position will directly report to the department director and assist 10 to 12 other senior members by offering business and administrative support.

Responsibilities will include:

• Prepare reports on defined executive operational metrics • Develop documents and communication for various requests, reports, and letters  • Manage all the personal and business day-to-day activities and issues of the manager • Collaborate with other team members in the planning and development of internal and external projects • Prepare correspondence and other material requiring considerable judgment and knowledge of operations; Screen, trace, file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork directly related to the overall management of the organization • Hold all work-related information in the strictest confidence. This includes, but is not limited to; communications, either direct or indirect; strategic information and employee specific personnel action and information.  • Represent team in liaising with other department teams to coordinate some projects • Meet professional obligations through efficient work habits such as: meeting deadlines, honoring schedules, coordinating resources and meeting in an effective and timely manner, and demonstrate respect for others • Ensures alignment with organization policy and defined regulations through the effective management in scheduling offsite travel (hotel, flight, rental car, meeting agenda, presentation location needs) for designated executive personnel • Manage a variety of important functions requiring independent judgment and using tact and diplomacy in dealing with officials and the public • Participate in Team meetings through the preparation of agendas, packets, documents and general record keeping • Manage and maintain the schedule of the team, obtaining and providing needed information for scheduled appointments • Demonstrate efficiency in scheduling, creating complex documents and exercising discretion and independent judgment in matters of importance and ensures the general operations of the department are functioning to maximum capacity • Provide support and a wide range of complex, confidential, and administrative duties to the manager • Provide supervision and general project management for special requests by the team and ensure appropriate follow through actions • Perform personnel oriented tasks, including participating in the hiring process, supervising the training of new employees, ongoing training of other employees, resolving employee problems and following defined policy/procedure around general supervision (if applicable) • Supervise designated office administrative staff by developing operating procedures and systems to ensure effective and efficient department office operations (if applicable) • Responsible for conducting the meetings, bi-weekly Business and operational meetings and financial and budgeting reviews (if applicable) • Organize and maintains contracts, records, and other essential documents; archive out of date information according to records management compliance and best practices  • Manage and supervise designated personnel, the planning, coordinating, and directing of activities associated with the overall operation of the department in general.  • Develop presentations, to include general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and presentations.

Requirements

To qualify for this position, candidates should:

• Hold a Bachelor's degree
  
• Possess proficient skills in Microsoft applications
  
• Have a total of 10 years of support experience (as an EA/PA/Office coordinator/administrative assistant)
  
• Have at least 5 years of Executive Assistant/Personal Assistant experience in a professional business setting (preferably in financial services, professional services, legal, or banking industries)
  
• Exhibit exceptional written and verbal communication abilities
  
• Be capable of multitasking with a high level of accuracy
  
• Demonstrate professionalism and maintain confidentiality
  
• Possess excellent phone etiquette and interpersonal communication skills
  
• Be willing to learn and adhere to standard operating procedures and compliance regulations
  
• Display proactive and organized behavior.
  
• Currently in UAE
  
• Willing to relocate to Abu Dhabi
  

To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn   /   Facebook   /  Twitter /  Instagram

 

Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website - www.blackpearlconsult.com.

Requirements
To qualify for this position, candidates should: Hold a Bachelor's degree Possess proficient skills in Microsoft applications Have a total of 10 years of support experience (as an EA/PA/Office coordinator/administrative assistant) Have at least 5 years of Executive Assistant/Personal Assistant experience in a professional business setting (preferably in financial services, professional services, legal, or banking industries) Exhibit exceptional written and verbal communication abilities Be capable of multitasking with a high level of accuracy Demonstrate professionalism and maintain confidentiality Possess excellent phone etiquette and interpersonal communication skills Be willing to learn and adhere to standard operating procedures and compliance regulations Display proactive and organized behavior. Currently in UAE Willing to relocate to Abu Dhabi To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website - www.blackpearlconsult.com.