Ourclient a prominent investment firm based in Abu Dhabi is presentlyseeking a Business Support individual to join their CommunicationDepartment. This position will directly report to the departmentdirector and assist 10 to 12 other senior members by offeringbusiness and administrativesupport.
Responsibilitieswillinclude:
Prepare reports on defined executive operational metrics Developdocuments and communication for various requests reports andletters Manage all the personal and business daytoday activitiesand issues of the manager Collaborate with other team members inthe planning and development of internal and external projectsPrepare correspondence and other material requiring considerablejudgment and knowledge of operations; Screen trace file retrieveand coordinate all incoming and outgoing correspondence andnecessary paperwork directly related to the overall management ofthe organization Hold all workrelated information in the strictestconfidence. This includes but is not limited to; communicationseither direct or indirect; strategic information and employeespecific personnel action and information. Represent team inliaising with other department teams to coordinate some projectsMeet professional obligations through efficient work habits suchas: meeting deadlines honoring schedules coordinating resources andmeeting in an effective and timely manner and demonstrate respectfor others Ensures alignment with organization policy and definedregulations through the effective management in scheduling offsitetravel (hotel flight rental car meeting agenda presentationlocation needs) for designated executive personnel Manage a varietyof important functions requiring independent judgment and usingtact and diplomacy in dealing with officials and the publicParticipate in Team meetings through the preparation of agendaspackets documents and general record keeping Manage and maintainthe schedule of the team obtaining and providing needed informationfor scheduled appointments Demonstrate efficiency in schedulingcreating complex documents and exercising discretion andindependent judgment in matters of importance and ensures thegeneral operations of the department are functioning to maximumcapacity Provide support and a wide range of complex confidentialand administrative duties to the manager Provide supervision andgeneral project management for special requests by the team andensure appropriate follow through actions Perform personneloriented tasks including participating in the hiring processsupervising the training of new employees ongoing training of otheremployees resolving employee problems and following definedpolicy/procedure around general supervision (if applicable)Supervise designated office administrative staff by developingoperating procedures and systems to ensure effective and efficientdepartment office operations (if applicable) Responsible forconducting the meetings biweekly Business and operational meetingsand financial and budgeting reviews (if applicable) Organize andmaintains contracts records and other essential documents; archiveout of date information according to records management complianceand best practices Manage and supervise designated personnel theplanning coordinating and directing of activities associated withthe overall operation of the department in general. Developpresentations to include general preparation identifying resourcescollateral and presentation materials equipment needs producingscripts andpresentations.
Requirements
Toqualify for this position candidatesshould:
- Holda Bachelorsdegree
- Possessproficient skills in Microsoftapplications
- Havea total of 10 years of support experience (as an EA/PA/Officecoordinator/administrativeassistant)
- Haveat least 5 years of Executive Assistant/Personal Assistantexperience in a professional business setting (preferably infinancial services professional services legal or bankingindustries)
- Exhibitexceptional written and verbal communicationabilities
- Becapable of multitasking with a high level ofaccuracy
- Demonstrateprofessionalism and maintainconfidentiality
- Possessexcellent phone etiquette and interpersonal communicationskills
- Bewilling to learn and adhere to standard operating procedures andcomplianceregulations
- Displayproactive and organizedbehavior.
- CurrentlyinUAE
- Willingto relocate to AbuDhabi
Disclaimer:Black Pearl will never ask for money or any form of charge ourcandidates just to process or consider their application for any ofour available vacancies. If you happen to receive such a requestfrom any members of our staff or other individuals claiming to bepart of Black Pearl please do call our office ator drop us amessage on ourwebsite.
To qualify for this position, candidates should: Hold a Bachelor'sdegree Possess proficient skills in Microsoft applications Have atotal of 10 years of support experience (as an EA/PA/Officecoordinator/administrative assistant) Have at least 5 years ofExecutive Assistant/Personal Assistant experience in a professionalbusiness setting (preferably in financial services, professionalservices, legal, or banking industries) Exhibit exceptional writtenand verbal communication abilities Be capable of multitasking witha high level of accuracy Demonstrate professionalism and maintainconfidentiality Possess excellent phone etiquette and interpersonalcommunication skills Be willing to learn and adhere to standardoperating procedures and compliance regulations Display proactiveand organized behavior. Currently in UAE Willing to relocate to AbuDhabi To view other vacancies we have, please check our website ()and follow us on our social media accounts - LinkedIn / Facebook /Twitter / Instagram Disclaimer: Black Pearl will never ask formoney or any form of charge our candidates just to process orconsider their application for any of our available vacancies. Ifyou happen to receive such a request from any members of our staffor other individuals claiming to be part of Black Pearl, please docall our office at or drop us a message on our website -.
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