Executive Assistant to the CEO

Via Medica International Healthcare is seeking an experienced Executive Assistant to join our team in Abu Dhabi.
The Executive Assistant will be responsible for managing a wide range of administrative and executive support duties while serving as the primary point of contact between the executive leadership and internal stakeholders. This role provides high-level support to the executive team to ensure company goals and objectives are achieved and daily operations run smoothly and efficiently.

Location: Abu Dhabi
Duty Hours: 48 Hours per week for 5 days

Essential Functions 

• Manages professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. 

• Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to CEO/senior executives. 

• Manages, coordinates, and arranges CEO/senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination. 

• Performs administrative and office support, such as typing, dictation, spreadsheet creation, sending emails, and maintenance of filing system and contact database. 
• Prepare reports, correspondence, and presentations as required.

• Facilitates approvals of documents by the CEO/senior management.  

• Maintains professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business. 

• Organizes team communications and plan events, both internally and offsite.

Qualifications/Requirements:

• Degree in Business or related field 
• 10-15 years of proven experience as an Executive Assistant or a similar role
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. 
• Proficiency in MS Office and relevant administrative tools
• Ability to multitask and work under pressure
• Ability to analyze situations and take appropriate action consistent with company policies. 
• Operates in a fair, consistent and equitable manner, and displays such behavior by example.  
• Takes or organizes individual and collective action after analyzing situations based on the available evidence and knowledge. 

Salary and benefits will be discussed during the initial screening.