Executive, Finance

Job Responsibilities

         VIM

•       Perform ICC validation, proposed line checking, and scanning for VIM validation (PO and Non-PO invoices).

•       Ensure VAT compliance for all vendor invoices.

•       Coordinate with internal departments to ensure timely invoice clearance.

•       Reconcile invoices and identify discrepancies.

•       Monitor and ensure no pending items remain in the VIM inbox.

•       Generate and circulate daily VIM status reports.

•       Assist Assistant Manager/RFM with additional assigned tasks.

Document Control

•       Ensure all the invoices are organized as generated by VIM

•       All the supplier invoices with control to retrieve the documents as required.

AP Cycle

•       Generate weekly VIM Aging reports from SAP.

•       Monitor outstanding balances and follow up where necessary.

•       Assist in reconciling vendor statements.

•       Support internal and external audits by preparing schedules and providing supporting documentation.

 AR Cycle

•       Prepare and process AR invoices for ROB (Fuel) and backcharges.

•       Ensure accuracy and proper supporting documentation for all AR invoices.

•       Assist in generating and reviewing AR Aging reports.

•       Prepare and circulate Statements of Account (SoA) to customers.

•       Follow up on outstanding receivables in coordination with relevant departments.

Audit

•       Liaise with internal and external auditors to fulfill audit requirements.

•       Provide schedules, supporting documents and reconciliations as requested by auditors.

•       Support SCM in physical verification of stores when required.