Facility Administrator

Company : Ali

Job Type : Full Time

United Arab Emirates

Job Description - Facility Administrator

Description
Key Responsibilities

Coordinate day-to-day FM administrative and operational activities.

Process Purchase Orders, vendor quotations, contracts, invoices, and coordinate with Procurement and Finance.

Maintain procurement records, documentation, and transaction logs.

Coordinate employee leave, overtime, training, medicals, visa renewals, and recruitment requests.

Maintain accurate filing, document control, SOPs, contracts, and archives.

Prepare meeting minutes and follow up on action items.

Coordinate with internal departments, tenants, suppliers, and service providers.

Prepare operational reports and ensure compliance with company policies and procedures.

Requirements

Diploma or Bachelor's Degree in Business Administration or a related discipline.

Minimum 3 years' experience in Facilities Management Administration or Operations Coordination.

Experience in Integrated Facilities Management (IFM).

Knowledge of Procurement, Purchase Orders, Vendor Coordination, Invoice Processing, and Document Control.

Exposure to basic HR administration (leave management, recruitment coordination, training records).

Strong organizational, communication, time management, and stakeholder management skills.

Advanced proficiency in MS Office, particularly Excel.

Experience with CAFM and ERP systems (e.g., Navision) is an advantage.

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Facility Administrator

Job Description - Facility Administrator

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