Follow-up & Reporting Officer Fit-out

The Follow-up & Reporting Officer – Interior Fit-Out is responsible for monitoring project progress, tracking key deliverables, and ensuring timely follow-up on actions across multiple fit-out projects. The role coordinates with project managers, site teams, procurement, design, commercial, and subcontractors to collect project updates, prepare management reports, identify delays, and support the successful delivery of projects within schedule and budget.

Key Responsibilities:

• Monitor the progress of multiple interior fit-out projects and ensure timely follow-up on project milestones.
  
• Coordinate with Project Managers, Site Engineers, Procurement, Design, Commercial, and QA/QC teams to collect project updates.
  
• Track pending actions, approvals, material deliveries, RFIs, shop drawings, and consultant comments.
  
• Prepare daily, weekly, and monthly project progress reports for senior management.
  
• Develop and maintain project dashboards, trackers, and KPI reports.
  
• Monitor project schedules and highlight delays, risks, and critical issues requiring management attention.
  
• Follow up with internal departments, consultants, subcontractors, and suppliers to ensure timely completion of assigned tasks.
  
• Prepare meeting agendas, record minutes of meetings (MoM), and monitor the closure of action items.
  
• Consolidate progress data from multiple projects and prepare executive summary reports.
  
• Coordinate with Planning Engineers to monitor project schedules and recovery plans.
  
• Support management by providing accurate project status updates and recommendations.
  
• Maintain project documentation, correspondence logs, and reporting records.
  
• Assist in preparing management presentations and performance reports.
  
• Ensure reporting accuracy and maintain confidentiality of project information.
  
• Identify opportunities to improve reporting systems and project coordination processes.
  

Requirements

Benefits