Freelance - Notion Expert / Systems Builder (Freelance)

We're looking for an experienced Notion specialist to work with us on an ongoing freelance basis.

Rather than delivering a one-off pre-scoped build - we're looking for someone who can collaborate with our team to continuously improve and develop our internal Notion workspace as our requirements evolve.

What you'll be working on

- Designing and building scalable Notion workspaces

- Creating databases, dashboards and documentation

- Developing custom workflows and automations

- Improving user experience and workspace structure

- Building templates and internal operating systems

- Advising on best practice and recommending improvements

- Supporting ad hoc enhancements as new requirements arise

We're looking for someone who has:

- Hands-on experience building advanced Notion workspaces

- A portfolio of previous Notion projects

- Experience with complex databases, relations, rollups and formulas

- Knowledge of Notion AI and integrations is an advantage

- Strong communication skills and the ability to turn ideas into practical solutions

- A proactive approach, bringing recommendations rather than simply following instructions

Engagement

Freelance - 3 Months

Potential for an ongoing working relationship

Immediate start preferred

Inclusive by Design

At Whiteshield, we champion equal opportunities - not just in principle, but in practice. We believe the best ideas grow in spaces where every voice is respected, and every background adds value. Our inclusive culture empowers all team members to bring their whole selves to work, knowing their perspectives are welcomed and their contributions matter.

Flexible, Human-Centered Work

We understand that ambition and wellbeing go hand in hand. That’s why we offer flexible working models and a culture that values balance, autonomy, and trust. Whether you're recharging or reaching new heights, we want you to thrive - both inside and outside the office.

Impact with Purpose

At Whiteshield, your work drives real change. From shaping national labour strategies to advising global climate policy, we work on challenges that matter. For professionals who want their career to stand for something, this is your platform to make it count.

Global Mindset

Join an international network of economists, data scientists, policy advisors, and strategists - all collaborating across borders with a shared mission. Expect sharp minds, open conversations, and a genuine team spirit.