Grants Administrator - Provost

Job Summary

• Monitor project expenditures for all research grants i.e. Faculty research, Research Institute, external & others as necessary
• Review project monthly expenditures in comparison to budgets and resolve budget errors.
• Meet routinely with PIs to discuss their awarded Research Funds (internal and external) and liaise closely with the relevant departments, divisions and business partners in FHRA, HR, Finance, Budget office, IT admin & Support, etc. for seamless budget management
• Use of financial and other necessary systems (FAME, Project Costing, UDW+, BIA, CF authorization, Cayuse, etc.) and updating accounts based on awards/contracts/renewals/budget modifications. Maintain databases that record information pertinent to research grants, and assist in training faculty members as necessary
• Assist in preparation of annual and final project financial reports. Provide monthly, quarterly, and annual reports to project directors, senior management, and the Funding Entity
• Assist in processing AHRFs & WD positions in coordination with the Academic HR affairs team in a timely manner
• Assist in new grant set up & related tasks to make funds accessible to faculty/PIs in a proactive manner
• Plan and participate in the annual Hyperion budgeting process for university wide research activities - Research Institute awards and Faculty Research funds
• Prepare budget presentation and reports for management and funding agency
• Participate in developing annual and multi-year grant budgets for new projects and center grants including funding renewals. Facilitate administrative and financial changes to research projects and center grants
• Serve as the team lead on research external engagements and educate the academic community regarding pertinent processes
• Assist in developing methods for timely and accurate expenditure projections
• Assist in providing monthly reports to project PIs and management as required
• Participate in the development of policies, processes and systems for supporting post-award research administration
• Assist in reviewing and processing expense reimbursements and other routine tasks

Qualifications

• Bachelor degree in any relevant field
• Continuing professional education in accounting, finance, data management, or research administration an advantage

• Interpersonal skills with diverse populations at all levels in a professional manner
• Ability to quickly learn and understand University policies and procedures, and disseminate information to faculty and staff regarding pre and post award management
• Ability to work independently, under supervision, and as part of a team
• Ability to work effectively with other administrative offices of the university, in particular Finance, Budget and Faculty HR Affairs offices
• Preferred 2-3 years of experience in central- and project-level financial administration of US-based and other regional research grants
• Demonstrated experience developing and monitoring large complex budgets
• Experience in developing complex financial projections and sponsor reports
• Exceptional technical, accounting, and communication skills a must. Full competence and high-level proficiency with Microsoft Excel is essential
• Willingness to work flexible hours at times to ensure an effective working relationship between New York and Abu Dhabi offices