Head of Facilities and General Services Section-UAE National

-          Setting the objectives, initiatives and
operational plans of the Facilities and Public Services Department and
performance indicators and working to measure and follow them up
continuously.

-          Contribute to achieving the main objectives
of the Facilities and General Services Department and directing the team
towards achieving its objectives and improving the level of services it
provides in terms of quality, accuracy and effectiveness.

-          Participate in the development of processes
and procedures followed in the Facilities and General Services Department and
ensure that all policies, procedures and work systems followed are documented
and adhered to.

-          Monitor the performance of the Facilities
and General Services Section against the previously established performance
targets to ensure that the work is moving towards the desired direction and
that corrective and preventive actions have been taken as required.

-          Participate in the preparation of the
annual budget of the General Facilities and Services Section with the line
manager, monitor it and ensure compliance with it.

-          Identify the needs of the Facilities and
General Services Department of competencies and talents and recommend human
resources decisions such as bonuses, appointments, promotions and transfers
of the department's employees.

-          Follow up and evaluate the performance of
subordinates, determine their training needs, recommend the necessary
training courses, and participate in monitoring the effectiveness and results
of these courses.

-          Hold periodic meetings with subordinates to
review the progress of work and progress achieved, discuss subordinates'
suggestions and take appropriate action accordingly.

-          Prepare periodic reports on the activities
and achievements of the department and submit them to the direct supervisor.

-          Approving requests related to subordinates'
affairs such as: vacations, departures.... Etc.

-          Nominate his/her deputy to carry out the
duties and responsibilities of the job position in case of absence where
necessary.

Executive tasks (daily tasks)

-          Oversee the development and updating of
policies, procedures and standards of the Facilities and General Services
Department, ensuring that they are in line with local laws and leading best
practices and that all Academy staff adhere  to approved policies and procedures.

-          Provide recommendation and advice to  the Academic Affairs Sector, directors of
organizational units and other Academy staff  on any matters related to the policies and procedures of the
Facilities and General Services Section.

-          Supervise all projects and programs of the
affiliated departments of Facilities Management and Public Services and
Corporate Health and Safety, and ensure their implementation and harmony with
the strategic objectives of the General Services and Procurement Department
in particular and the Academy in general.

-          Supervise the process of setting standards,
principles and methodologies for the study, evaluation and selection of
suppliers and service providers and ensure their application.

-          Follow up the progress of contracts and
agreements with other government agencies, external entities and companies,
and private institutions, and coordinate with other organizational units
concerned with these contracts and agreements to ensure the progress of work
according to the contracts concluded.

-          Ensure that facilities management,
administrative, maintenance, cleaning, hospitality, protection and security
services are provided in accordance with approved policies and procedures.

-          Ensure that all the Academy's  needs of administrative and general supplies
and services, maintenance, cleaning and hospitality services are provided to
all Academy facilities  and
departments.

-          Ensuring protection and security and
organizing the transfer of incoming and outgoing correspondence to and from  the Academy, in addition to the general
supervision of the coordination of all matters of residence permits and work
visas for employees.

-          General supervision of the application of
institutional health and safety standards in the Academy building and
facilities and the results of periodic evaluation.

-          Support in negotiations with service
providers (cleaning, hospitality,  catering, security, travel agencies, etc.) for preferential
rates. 

-          Providing support to maintenance service
suppliers in line with policies, procedures and business continuity plans in
this regard.

-          Develop and implement business continuity
plans to ensure uninterrupted operations in case of emergency.

-          Perform any other related tasks or
responsibilities as required by the need of the work and assigned by the
direct supervisor.