HR Admin and PRO

Role Summary

We are seeking a detail-oriented HR & PRO Administrator to manage employee documentation, visa administration, government-related processes, and HR compliance activities. This is a hands-on operational role focused on ensuring employee records, company documentation, and regulatory requirements are maintained accurately and in compliance with UAE regulations.

Key Responsibilities

• Coordinate employee visa applications, renewals, transfers, cancellations, and other immigration-related processes.
  


• Prepare and maintain employment contracts, offer letters, salary certificates, and other employee-related documentation.
  


• Maintain accurate and up-to-date employee records, including passports, visas, Emirates IDs, insurance documents, and personnel files.
  


• Monitor and manage expiry dates for visas, Emirates IDs, passports, trade licenses, insurance policies, and other regulatory documents, ensuring timely renewals.
  


• Liaise with PROs, government authorities, free zone authorities, insurance providers, and external service providers.
  


• Support payroll administration, attendance tracking, leave management, and employee record maintenance.
  


• Coordinate onboarding and offboarding processes, ensuring all documentation and compliance requirements are completed.
  


• Maintain HR trackers, employee databases, and compliance records.
  


• Support company compliance by ensuring HR and administrative processes adhere to UAE labour laws and regulatory requirements.
  


• Provide administrative support, including travel bookings, meeting coordination, event support, and general office administration as required.
  

Candidate Requirements

• Previous experience in HR Administration, Personnel Administration, PRO Coordination, or a similar role within the UAE.
  


• Strong knowledge of UAE visa processes, labour documentation, Emirates ID procedures, and government-related employee administration.
  


• Experience coordinating trade license renewals and managing regulatory documentation.
  


• Familiarity with payroll administration, leave management, attendance tracking, and HR operational processes.
  


• Strong attention to detail with the ability to manage multiple deadlines and document renewal schedules.
  


• Proficiency in Microsoft Office, particularly Excel and Word.
  


• Excellent organizational, communication, and follow-up skills.
  


• Professional, dependable, and able to handle confidential information with discretion.