HR & Administration Coordinator

HR & Administration Coordinator

HR and Administration Officer
Background /
Experience
? 5+ years relevant experience
? In-depth knowledge of rules and guidelines relating to UAE Mainland and
Free Zone Trade License and compliance.
? Outstanding communication and negotiation abilities.
? Well versed with MS office applications - Excel, Word and Power Point
? Excellent Team work skills
? Strong administrative & organizational abilities
? Excellent in English written and verbal communication skills
Qualifications Bachelor’s Degree in Business Management/ Human Resources
Job Duties and
Responsibilities
Administration
1. Ensure that Company’s tenancy/lease and trade licenses, Dubai Chamber
Membership, Establishment Cards are renewed on time.
2. Maintain a list of company cars with their registration expiry and ensure that
Company Car Insurance renewal has been renewed before its expiry.
3. Process company vehicle branding and renewal.
4. Monitor and schedule company vehicles maintenance service, traffic fines,
fuel and salik expenses.
5. Maintain on monthly basis a list of mobile phone calls of employees and
analyze if calls limits have been exceeded.
6. Negotiating contracts, agreements, and cooperative arrangements with
service providers – hotel corporate rates etc.
7. Petty Cash Management
8. Arrange First Aid Training & Fire Fighting Training
9. Assist the management in new assigned project related to administration
activities such as providing quotations from different service providers to
ensure compliance with the company’s policy and procedure.
10. Ensures preventive interruption of the operations of office equipment such
as air-conditioning units and forklift, by completing preventive maintenance
requirements; calling for repairs; maintaining equipment inventories;
evaluating new service providers and suppliers.
11. Maintain supplies inventory and order pantry items for the office, office
stationary and first aid kit items by checking the stock and replenish when
necessary with attention to budgetary constraints.
12. Guide employees with documentation and arrange visa appointments on
Schengen visa requirements and other countries’ visa requirements for
employees’ business travel.
13. Responsible for the travel management of the employees, guests, clients and
partners for training and business meetings and ensure reasonable logical
airfare for business related travel arrangements.
14. In-charge in Office Maintenance to ensure a clean & comfortable working
environment.
15. Greet visitors and answer telephone calls and direct them to the concerned
member or staff.
16. Manage events, organize functions and book venue