Junior Billing Specialist

Aurora Aviation is a leading international aviation services company. Our multilingual team provides flight support and flight management services, exceeding client expectations and promoting excellence. We work with commercial airlines, private jets, cargo, and medical charters, operating within a continually expanding global network.

We are looking for a highly organized and proactive Junior Billing Assistant to join our team. The ideal candidate will be responsible for ensuring smooth office operations, supporting all departments, and creating a professional work environment. This role requires fluency in English communication skills.

Key Responsibilities:

1. Invoice & Billing Support
o Assist in preparing and revising invoices as per client instructions.
o Forward vendor invoices to the Invoice Coordinating Division for processing.
o Maintain and update vendor and client databases in SAP.
o Organize invoices and supporting documents in Outlook and SAP.
2. Vendor & Client Coordination for Queries
o Follow up on pending vendor invoices requiring clarification, either directly or through the Invoice Coordinating Division.
o Assist in reviewing vendor statements and flagging missing invoices.
o Support in monitoring client due dates and initiating follow-ups on overdue payments.
3. Payment & Reconciliation Assistance
o Help verify prepayments to vendors and ensure invoice amounts match recorded payments.
o Assist in requesting refunds for overpayments or mismatched invoices.
o Track payments and assist in periodic reconciliations.
4. Administrative & Operational Support
o Provide assistance in organizing financial records.
o Support in identifying operational inefficiencies and suggesting process improvements.
o Coordinate with the invoicing and operations teams to streamline billing workflows.