Job Title – Junior Legal Assistant

Location: Dubai, UAE

About the Role

We are seeking a motivated, detail-oriented, and organised Junior Legal Assistant to provide legal and administrative support to the legal team. The successful candidate will assist with legal research, document preparation, case file management, client communication, and day-to-day legal operations while ensuring accuracy, confidentiality, and compliance with established procedures.

This role is suitable for an early-career legal professional looking to develop practical experience in legal documentation, UAE legal procedures, and client coordination. The ideal candidate will demonstrate strong organisational skills, a willingness to learn, attention to detail, and the ability to manage multiple tasks and deadlines effectively.

Key Responsibilities

Legal Documentation & Drafting

• Assist in preparing, formatting, reviewing, and organising legal documents, letters, agreements, contracts, notices, and other legal correspondence.
• Support the preparation of legal memoranda, summaries, reports, and internal documentation under the guidance of senior legal professionals.
• Proofread legal documents to ensure accuracy, consistency, completeness, and proper formatting.
• Maintain document templates and ensure that legal records follow established naming, filing, and version-control procedures.
• Assist in compiling supporting documents and evidence required for legal matters.
• Ensure that all documents are properly reviewed and approved by authorised legal professionals before issuance or submission.

Legal Research & Case Preparation

• Conduct preliminary legal research on relevant laws, regulations, legal procedures, and case-related matters under supervision.
• Gather and organise information from reliable legal sources to support case preparation and internal research.
• Assist in preparing case summaries, background notes, document indexes, and research findings for review by senior team members.
• Support the preparation of case files by arranging relevant correspondence, agreements, evidence, and supporting records.
• Maintain updated records of ongoing legal matters and follow up on pending documentation.
• Escalate complex legal questions and issues requiring professional legal interpretation to the appropriate legal team member.

Case File Management & Record Keeping

• Create, organise, and maintain physical and electronic legal files in accordance with internal procedures.
• Ensure case records, client documents, contracts, correspondence, and supporting evidence are accurately filed and readily accessible.
• Update case management systems, document trackers, and internal databases as required.
• Monitor important dates, submission deadlines, appointments, and follow-up actions to support timely completion of legal tasks.
• Maintain a record of document submissions, approvals, communications, and outstanding requirements.
• Ensure the secure handling, storage, and confidentiality of sensitive legal and client information.

Client Communication & Coordination

• Assist with responding to routine client enquiries and directing complex legal questions to the relevant legal professional.
• Coordinate client meetings, consultations, appointments, and follow-up communications.
• Request and organise documents and information required from clients for ongoing legal matters.
• Maintain professional communication with clients, colleagues, external legal advisers, and other relevant stakeholders.
• Record client interactions and ensure that commitments, requests, and follow-up actions are tracked appropriately.
• Support a professional client experience through timely communication, accurate information handling, and effective coordination.

UAE Legal Procedures & Administrative Support

• Assist with administrative procedures related to legal matters in accordance with applicable UAE requirements and internal instructions.
• Support the preparation and organisation of documents for submission to relevant courts, government authorities, or other institutions, where applicable.
• Coordinate document collection, verification, notarisation, attestation, and related administrative requirements as assigned.
• Assist in monitoring procedural updates, submission requirements, and deadlines relevant to assigned legal matters.
• Ensure that documents are complete and properly organised before review or submission by authorised personnel.
• Maintain awareness of relevant UAE legal procedures and develop knowledge of applicable regulations under the guidance of senior team members.

Contract & Compliance Support

• Assist in maintaining contract files, agreements, legal notices, and other corporate or client-related documentation.
• Track contract expiry dates, renewal deadlines, pending signatures, and other important contractual milestones.
• Support the review and organisation of documents for basic compliance checks under established procedures.
• Help maintain compliance registers, document trackers, and internal legal records.
• Coordinate with relevant departments to obtain information required for contracts, legal reviews, and compliance documentation.
• Escalate discrepancies, missing documents, and potential compliance concerns to the responsible legal professional.

General Administrative & Team Support

• Manage document filing, scanning, printing, photocopying, and electronic record maintenance.
• Schedule meetings, maintain calendars, prepare meeting materials, and record action items where required.
• Assist with email correspondence, telephone enquiries, document dispatch, and follow-up activities.
• Prepare spreadsheets, status trackers, and routine reports to support the legal team's daily operations.
• Coordinate with internal departments and external stakeholders to ensure timely availability of required information.
• Support senior legal professionals with additional administrative and documentation tasks as assigned.
• Prioritise tasks effectively and ensure that assigned responsibilities are completed within agreed timelines.

Qualifications & Experience

• Bachelor's degree in Law (LL.B.), Legal Studies, or a related discipline.
• Fresh graduates or candidates with 1–2 years of relevant experience in a law firm, legal consultancy, corporate legal department, or administrative legal support role are preferred.
• Basic understanding of legal terminology, legal documentation, and research methods.
• Familiarity with the UAE legal system and general legal procedures is an advantage.
• Strong written and verbal communication skills in English.
• Knowledge of Arabic will be an advantage, particularly for handling Arabic legal documents and correspondence.
• Proficiency in Microsoft Word, Excel, Outlook, and other standard office applications.
• Familiarity with electronic document management systems or legal case management software is preferred.
• Ability to handle confidential information with discretion and professionalism.
• Strong attention to detail, organisational skills, and willingness to learn.

Key Skills & Competencies

• Legal Documentation & Drafting Support
• Legal Research & Information Gathering
• Case File Management
• Document Control & Record Keeping
• Contract Administration
• Client Communication & Coordination
• UAE Legal Procedure Awareness
• Compliance Documentation Support
• Microsoft Office & Data Management
• Time Management & Deadline Tracking
• Accuracy & Attention to Detail
• Confidentiality & Professional Ethics
• Teamwork & Stakeholder Coordination
• Analytical Thinking & Problem-Solving
• Adaptability & Willingness to Learn

What We Offer

• Opportunity to build practical experience in legal support and documentation.
• Exposure to legal research, case preparation, and professional client coordination.
• A collaborative working environment with opportunities to learn from experienced professionals.
• Opportunities for skill development and career progression within the legal field.

Apply now!