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Legal Executive Assistant - Global Law Firm

Job Description - Legal Executive Assistant - Global Law Firm

 We are currently supporting a global law firm in Abu Dhabi with an experienced Legal Executive Assistant.

This is an excellent opportunity for an accomplished legal support professional providing high-level secretarial and executive support to Partners and Associates.

Key Responsibilities

•  Manage attorneys’ diaries, schedules, meetings, lunches, dinners and related arrangements.
•  Coordinate complex travel requirements, including flights, accommodation, visas and transfers.
•  Provide comprehensive document and administrative support, including drafting, formatting, amending, printing, scanning, binding, filing and managing document versions.
•  Handle telephone enquiries, messages, reception and visitor arrangements, including meeting room preparation and switchboard support.
•  Support billing and financial administration, including prebills, invoices, time recording, expense claims, invoice requests and petty cash reports.
•  Assist with new client and matter openings, including collecting required KYC documentation and maintaining client records.
•  Maintain client development records and events in InterAction.
•  Provide secretarial cover and additional administrative support to partners and attorneys when required.
•  Undertake other reasonable duties related to the role as required.


Requirements:



•  Minimum of 5 years’ current experience in a major UK or US law firm, preferably in a legal secretarial or executive support role.
•  Strong organisational, communication and time-management skills, with the ability to prioritise, multitask and meet tight deadlines.
•  Proactive, professional and approachable, with strong attention to detail, discretion and the ability to work independently and collaboratively.
•  Fluent in written and spoken English.
•  Good knowledge of legal administrative procedures and willingness to develop and enhance secretarial skills.
•  Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), Windows and Adobe Acrobat DC Pro.
•  Experience with legal and professional support systems, including iManage, Expert Time, Chrome River, Workshare and InterAction, as well as Word templates and numbering tools.
•  Flexible and willing to work additional hours when required.


Key Demographic Requirements - applicants must be:



  • Based in UAE


 

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