Manager Administration

Company Overview:

Established in 2006, XAD Technologies LLC is an ISO-certified leading telecom and technology services provider operating across the UAE and beyond. With over 3,500 professionals, we deliver end-to-end solutions in telecommunications, IT networks, managed services, and manpower outsourcing. We are committed to excellence and innovation in every project we undertake.

Role Objective:

The Admin Manager is responsible for leading and managing all administrative functions of the company, ensuring seamless operations that support project execution, HR coordination, asset control, logistics, and subcontractor compliance. The ideal candidate will bring deep knowledge of UAE labor laws, strong vendor coordination skills, and extensive experience in the subcontracting industry.

Key Responsibilities:

• Lead and supervise the administrative team to ensure effective internal operations.

• Oversee day-to-day administrative activities, including office management, logistics, fleet, facilities, and asset tracking.

• Ensure compliance with UAE labor regulations, visa and immigration processes, and coordination with PRO services.

• Manage subcontractor onboarding, documentation, contracts, and compliance with regulatory and company standards.

• Coordinate with project teams to ensure timely mobilization and demobilization of manpower and materials.

• Maintain accurate records of contracts, leases, insurance, licenses, and permits.

• Supervise procurement and inventory for office and site-related needs.

• Develop and implement efficient admin processes and SOPs aligned with company objectives.

• Support audits and inspections by preparing required documentation and reports.

• Liaise with HR for accommodation, transport, and welfare of staff and subcontractors.

Requirements:

• Bachelors degree in Business Administration or related field (Masters preferred).

• Minimum 710 years of relevant experience in administration, preferably in UAE subcontracting or contracting firms.

• Strong knowledge of UAE labor laws, municipality regulations, and subcontractor compliance.

• Proven experience in handling logistics, vendor management, and asset control.

• Excellent leadership, communication, and multitasking skills.

• Proficiency in MS Office and ERP systems (SAP/Oracle preferred).

• Valid UAE Driving License is an advantage.

What We Offer:

• Competitive Salary Package

• Medical Insurance & Annual Leave Benefits

• Dynamic and Supportive Work Environment

• Opportunities for Career Growth within the Group.