Office Administrator/Receptionist

About the job

The Office Administrator oversees the operations of our Dubai office, taking care of customer visits and supporting the team with accurate and efficient administrative support. Having a positive and friendly personality, the Office Administrator brings up their own ideas and takes proactive ownership.

The role is key to maintaining an enjoyable, presentable, and professional workplace. The Office Administrator will ensure a great visitor experience during high-profile customer visits, including VIP guests. The position will also support various other departments with different duties and administrative aspects.

• Maintain a clean and presentable office environment.
• Keep control of supplies, stationery, and equipment for the office and replenish them in time.
• Coordinate improvements and repairs as required by coordinating internal and external teams.
• Order and arrange refreshments and catering for visits and meetings.
• Always ensure fully functional equipment by completing preventive maintenance requirements; calling for repairs; and coordinating with internal teams.
• Oversee corporate contracts with service providers, including maintenance, catering, etc., for review, negotiation, and renewal.

• Take ownership of customer visits from A-Z and ensure a smooth experience from arrival to departure; coordinate with internal and external parties as required.
• Greetings and guidance for visitors to our office
• Ensure the presentability of the office, facilities, and team.
• personally receive and guide visitors, providing a positive and memorable experience
• Remain available and attentive throughout the entire visit.

• Document processing and coordination for document completion, signature, and filing as per the processes
• Ensure compliance of documents and communication with the highest standards in appearance and content
• Follow up, update and report on corporate and operations projects
• Update electronic internet and intranet systems with news and information.
• Research information as required, draft correspondence; and create reports.
• Arrange for employee office supplies, business cards, and mobile phones as required.
• Manage employee enrollment in corporate (group) systems for access.

• Are aligned with our values of Belief, Positivity, Accountability & Ownership, Speed and Execution
• Hold a bachelor’s degree, with at least 2 years of experience in a similar role.
• Have an open-minded, friendly, welcoming, and helpful attitude.
• Possess good communication skills for business requirements, including speaking and writing clear English and Arabic, is beneficial.
• Have an organised working style with the highest accuracy, are reliable and are confidential