Office Manager

Job Description:

• Our client is a well-established education institution and we are recruiting a UAE experienced office manager with strong Human Resources and accounting experience to join their busy Dubai office.
• The role is accountable for managing the smooth operations of the Dubai office – support HR activities, general bookkeeping and provide administration support across all departments.

Job Responsibilities:

• Coordinate local staff hiring, new employee orientation, employee onboarding and off boarding.

• Manage all employee visa, immigration and labour related matters, working closely with the Head of HR and PRO.

• Manage annual leave and absence.

• Organize business travel including flights, accommodation and transport.

• Facilities management to ensure all working areas are running smoothly and cost effectively.

• Liaise with landlords, Dubai Government authorities and business service providers to implement and resolve any building matters.

• Assist with general accounting such as bookkeeping and petty cash.

• Source, select and manage vendors for all office supplies and services including medical and office insurance.

• Event management.

• Manage the reception area.

Job Requirements:

• Bachelor’s degree is mandatory
• 10 – 15 years’ experience in UAE office management with the ability to effectively manage multiple tasks and take the initiative to investigate and resolve issues appropriately and promptly.

• Office management experience in a UAE professional services (law firm, financial services, education or management consultancy).

• Strong experience in UAE labor laws and immigration / visa processing and cancellations.

• Proven experience in establishing policies and systems and implementing them successfully.

• Proficient in G-Suite, Excel and PowerPoint

• Currently living in the United Arab Emirates – must be able to live and work in Dubai.

• Fluency in English – must be able to read, write and speak fluent English.

• Aged between 30 – 40 years.

• Confident, assertive, outgoing personality with the ability to foster long term business relationships and interact at all levels in the workplace.

• Able to think independently and strategically; prioritize; meet deadlines and work in a fast-paced environment.