Number of Applicants
:000+
The job posting is outdated and position may be filled
o Greet visitors and answer and direct phone calls
o Provide general support to visitors
o Receive and sort incoming mail and deliveries as well as managing outgoing mail and deliveries
o Monitor and maintain office supplies inventory and branded stationary including business cards
o Monitor and manage samples inventory, assisting with visitor gifts, seasonal gift baskets and the delivery of the same
Operations
o Manage contract and price negotiations with office vendors, service providers and office lease
o Manage and maintain company licenses, VAT certificates and agreements
o Responsible for office layout and maintaining IT infrastructure
o Maintain the office condition and arrange necessary repairs or maintenance work
o Ensuring that health and safety policies are up to date
o Plan in-house or off-site activities and conferences (local/international)
o Maintain knowledge and update management about new rules and regulations related to labour, immigration etc.
o Manage and maintain residence visas and labour cards as well as liaise with PRO for renewals, changes or cancellations
o Prepare letters, NOC or salary certificates for employees as needed
Employees
o Manage and maintain employee personal records and contracts
o Prepare employees expense records on a monthly basis
o Responsible to negotiate and ensure every employee is covered with company health and travel insurance etc. .
o Liaise with travel agent to assist employees with flights, transport, hotel bookings and necessary visas for travel
o Manage vacation schedule and monthly reporting to Payroll
o Take care of arrangements for international visitors to the region
Office
o Responsible for office administration budgets
o Manage relationships with vendors, service providers and landlord ensuring that all items are invoiced and paid on time
Banking Relationship
o Manage all banking documents including service agreements, cheque books, updated POA/signatories
o Liaise with corporate Finance on banking relationship
o Upload, process and track invoices in SAP workflow
Support Finance for ad-hoc requests
? First point of contact for consumer queries and complaints on SAP system and all social media platforms in the region
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Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job has emerged as the UAE premier job portal, attracting thousands of job seekers every day in UAE.
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