Onboarding Coordinator (Fit Out Projects)

Deluxe Holiday Homes is Dubai's leading vacation rental management firm, boasting a comprehensive suite of services that spans across vacation rentals, property management, real estate brokerage, and more. With a commitment to innovation, professionalism, and excellence, we manage over 680+ properties and employ a dedicated team of over 240+ professionals.

About the Role:
As a Onboarding Coordinator you will play a pivotal role in ensuring the smooth functioning of the Onboarding department by overseeing various tasks including coordinating with procurement, Maintenance, Designing department, coordination with third-party contractors, scheduling, and maintaining records.

Responsibilities:

• Coordinate the entire onboarding process for new properties, from initial inspection to final setup.
• Conduct thorough property inspections to ensure they meet Deluxe Holiday Homes’ standards.
• Manage the scheduling and coordination of furniture delivery, installation, and any necessary maintenance or cleaning services.
• Collaborate with the Business Development, Maintenance, Cleaning, and Interior Design teams to ensure timely and efficient property setups.
• Coordinate with the Reservations and Customer Support departments to ensure smooth transitions and readiness for guest occupancy.
• Oversee and manage tasks for housekeeping, maintenance, driver, and purchasing teams.
• Ensure that all teams are aware of their responsibilities and deadlines.
• Monitor progress and provide support to ensure tasks are completed efficiently and to a high standard.
• Optimize routes for all employees to minimize petrol consumption and vehicle usage.
• Combine areas, locations, and tasks to ensure efficient use of resources.
• Monitor vehicle usage and petrol consumption, implementing strategies to reduce costs and improve efficiency.
• Ensure all necessary documentation is completed accurately and filed appropriately.
• Maintain records of property details, inventory, and any maintenance or setup activities.
• Obtain unit permits, move-in permits, move-out permits, and all relevant licenses and permits for smooth access to the properties.
• Maintain communication with building management, facility management companies, and utility providers to ensure seamless operations.
• Conduct final checks on properties to ensure they are guest-ready and meet Deluxe Holiday Homes’ quality standards.
• Identify and address any issues or deficiencies promptly, working with relevant teams to resolve them.
• Continuously evaluate and improve the property onboarding process.
• Provide feedback and suggestions for improving efficiency, quality, and customer satisfaction.

Benefits

• Competitive salary Package;
• Medical Insurance Plan;
• Air Ticket Allowance;
• Comprehensive training and support;
• A dynamic and supportive working environment;
• A great working environment;

Requirements:

● Minimum of 2 years of experience in property management, Fit Out industry, Facility Management.

● Strong organizational and multitasking skills.

● Excellent communication and interpersonal skills.
● Attention to detail and a commitment to quality.
● Proficiency in Microsoft Office and property management software.
● Ability to work independently and as part of a team

If you believe you're a perfect fit for the opportunity to collaborate with Deluxe Holiday Homes, we encourage you to apply and join our team.