Post Fixture & Vessel Operations Executive

Post Fixture & Vessel Operations Executive

Location: Dubai, United Arab Emirates

About Us

The Aegis Group is an international dry bulk shipping and commodity trading company headquartered in Dubai. We specialise in the commercial operation of dry bulk vessels, providing innovative freight solutions and reliable logistics services to leading industrial customers across the Middle East, India, Asia and beyond.

We are looking for an enthusiastic and detail-oriented Post Fixture & Vessel Operations Executive to join our growing Operations team. This is an excellent opportunity for an ambitious shipping professional with solid dry bulk operational experience who wishes to further develop under the guidance of experienced vessel operators.

Experience Required

• Minimum 5 years' experience in Dry Bulk Vessel Operations / Post Fixture Operations.
• Experience working with ship owners, charterers, port agents and brokers.
• Prior experience handling voyage operations from fixture through completion.
• Experience with voyage accounting and laytime calculations will be highly advantageous.

Education

• Bachelor's Degree in any discipline.
• Shipping, Maritime or Logistics qualification preferred.
• Diploma or Master's Degree in Shipping will be an added advantage.

Key Responsibilities

Working closely with the Senior Operations team, you will assist in the complete post-fixture management of dry bulk voyages, including:

Voyage Operations

• Execute post-fixture operations from fixture recap through voyage completion.
• Review Fixture Recaps and Charter Parties.
• Prepare voyage instructions and operational documentation.
• Coordinate vessel nominations and acceptance with all stakeholders.
• Liaise with Owners, Charterers, Port Agents, Brokers, Surveyors and Terminals.
• Monitor vessel movements and provide daily operational updates.
• Coordinate loading and discharge operations.
• Ensure smooth execution of voyages whilst maintaining high service standards.

Port & Agency Management

• Appoint and coordinate Load Port and Discharge Port Agents.
• Review and verify PDAs and FDAs.
• Coordinate Statements of Facts and supporting documentation.
• Monitor port productivity and operational performance.

Voyage Performance

• Assist in voyage profitability monitoring.
• Support bunker planning and bunker procurement.
• Coordinate coastal conversion and reversion where applicable.
• Assist in freight tax and bunker duty calculations.
• Monitor operational costs throughout the voyage.

Laytime & Claims

• Prepare Laytime Calculations.
• Review and negotiate laytime settlements in accordance with Charter Party provisions.
• Coordinate with P&I Clubs, Surveyors and Claims teams whenever required.
• Maintain complete voyage records and supporting documentation.

Reporting & Administration

• Prepare voyage MIS reports for Management.
• Maintain accurate operational records.
• Ensure timely closure of voyage files.
• Continuously identify opportunities to improve operational efficiency and voyage performance.

Technical Skills

Essential

• Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Google Workspace
• Excellent Excel skills

Preferred

• IMOS
• Netpas
• Voyage Management Software
• AIS / Vessel Tracking Platforms

Desired Profile

We are looking for someone who is:

• Highly organised and detail-oriented
• Commercially aware
• Calm under pressure
• Able to manage multiple voyages simultaneously
• Strong communicator with excellent written and spoken English
• Proactive and eager to learn
• A team player who enjoys working collaboratively
• Professionally confident when dealing with international stakeholders

Preferred Industry Background

• Dry Bulk Shipping
• Ship Owners
• Ship Operators
• Chartering Companies
• Commodity Trading Companies

Location

Dubai, United Arab Emirates

Why Join Aegis?

• Exposure to international dry bulk shipping markets.
• Opportunity to work alongside experienced commercial and operations professionals.
• Excellent learning and career development opportunities.
• Dynamic, entrepreneurial and high-performance working environment.
• Long-term growth potential within a rapidly expanding international shipping group.