Project Engineer

We're looking for a Project Engineer coordinates the day-to-day delivery of Hypermedia’s OOH and DOOH projects across the UAE, including LED screens, billboards, hoardings, unipoles, transit, rail, indoor and mall media.

Planning and tracking:

• Read project baselines and build realistic timelines based on scope, site conditions and authority lead times.
• Keep project trackers up to date, follow up on deliverables and flag delays early.
• Prepare weekly progress reports for management.

• Prepare, submit and follow up on permits, NOCs and approvals through UAE authority portals. These include Dubai Municipality (DM), RTA, Trakhees, Abu Dhabi Municipality (ADM), ITC, Mada Media and DEWA/ADDC/TAQA, as well as master developers, landlords and mall management.
• Keep a live approval log covering submission dates, comments, resubmissions, expiry dates and renewal dates.

• Carry out site visits and surveys to record measurements, take photos and assess access, power availability and structural constraints.
• Coordinate with contractors and clients on site during surveys, installation and handover.

• Carry out quantity take-offs and prepare bills of quantities (BOQs).
• Raise material requests and coordinate delivery schedules with procurement.
• Prepare and manage RFPs and RFQs, and build technical and commercial comparison sheets for contractor and supplier selection.
• Collect vendor documentation and onboard new contractors and suppliers, checking their trade licences, insurance and compliance with HSE and company requirements.

• Maintain all project documentation, including drawings, shop drawings, submittals, method statements, permits and correspondence.
• Maintain a structured digital filing system for every project on company cloud storage.
• Organise site visits and coordination meetings, prepare minutes of meetings (MoMs), and track action items until they are closed.

• Support project budgeting and invoicing by compiling quotations, delivery evidence, completion certificates and other supporting documents.

• Act as the link between the Projects team and other departments, including Sales, Operations, TechOps and Finance so that handovers and go-live dates stay aligned.
• Provide day-to-day operational and administrative support to the Projects & Engineering team for multiple active projects running in parallel.

• Bachelor’s degree in Engineering (Civil, Electrical, Mechanical or Architectural preferred), or a related field.
• At least 3–5 years in project execution or coordination in construction, MEP, signage, outdoor media or advertising, ideally in the UAE.
• Hands-on experience submitting and following up approvals on UAE authority portals such as DM, RTA, Mada Media, ADM/ITC/ TAQA or Trakhees.
• Working level of AutoCAD, with the ability to read and mark up architectural, structural and electrical drawings. 
• Valid UAE driving licence.
• Advanced Excel (trackers, BOQs, comparison sheets) and good PowerPoint and Word.
• A plus: experience with Notion and practical use of AI tools such as Claude/ ChatGPT to speed up reports and documentation.
• A plus: background in DOOH/LED, steel structures or architecture.
• Ability to handle multiple high value projects simultaneously & efficiently under pressure

• Time management: Juggles several sites and approvals at once, prioritises well and meets reporting and permit deadlines.
• Communication: Clear in writing and in person with management, contractors, clients and authority officers. Fluent English; Arabic is a strong plus.
• Attention to detail: Keeps trackers, drawings, submittals and reports accurate and consistent.
• Problem-solving: Spots site, approval or supply issues early and comes with options, not just the problem.
• Collaboration: Works closely with Sales, Tech, Operations and Finance to align on scope, cost and timelines.
• Ownership and follow-through: Chases every open item until it’s closed without needing reminders.
• Adaptability: Comfortable with changing priorities, fast campaign turnarounds and work outside the office.
• Stakeholder management: Builds good working relationships with clients, landlords and authority contacts.
• Analytical skills: Uses tracker and cost data to show delays, risks and savings.
• Quick learner: Picks up new tools, regulations and company processes fast.