Project SCM Manager - (Supply chain Management)

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Project Supply Chain Manager (PSCM)         

Description:

As the Project Supply Chain Manager for PGGI – Project Business Unit you will directly report to the Supply Chain Manager of PGGI – Business Unit.

In this Role you will support the Business with SCM related to projects, you will collaborate with internal and external stakeholders – including Project Manager, Engineering, SCM, Quality, suppliers and Clients for the Project procurement activity, to resolve the obstacles and maintain the momentum. Lead and coordinate Supply Chain Execution across the project business portfolio, ensuring alignment with project and SCM Goals and timelines

In close cooperation with the Tender/Project Project Team, you shall be responsible for End-End execution of the Procurement/Supply Chain activity for the Projects.

Roles:

• Pro-active participation in Tender-/ Capture Team during the kick-off and tender progress meetings for selected target projects
• Identification of sourcing related opportunities and critical commercial, fiscal and legal conditions of the client´s tender specification and ensure flow over to the bidding documentation to suppliers / contractors
• Develop schedules, estimates, forecasts, and budgets to support all procurement requirements under the tender and project.
• Issue the project related Tender Sourcing Plan (TSP) based on the overall tender strategy, identified sourcing related opportunities and critical project conditions under consideration of the overall PG global/ territory sourcing strategies
• Collaborates with tender teams to identify new suppliers and supplier changes and ensures customer approval for Tender/project supplier list.
• Define, together with relevant Category Lead, the target price for main equipment
• Supporting tender responsible in issuing the project budget and time schedule by providing timely and accurate input from suppliers´ quotations incl. provision/ commitment of anticipated qualified improvement potentials
• If necessary, ensure adequate qualification measures and coordinate with SQE
• Participate in won-/ lost-order analysis and communicate sourcing relevant information to local-, Territory-, Global Strategic Sourcing Manager
• Ensuring management of all the necessary equipment and/or services for the project in terms of on-time delivery, on-quality delivery and on cost deliverables.
• Accountable for project schedule and cost as it pertains to SCM
• Pro-active participation in project kick-off- and -progress meetings during execution phase of the project
• first point of contact for overall sourcing-/ supplier related topics towards the project execution team and coordination with the regional category Manager, Global Business Services (GBS), Transport Management representative during entire execution period of the project
• Identification of sourcing related opportunities and critical conditions of the client´s contract.
• Issuing RFQ and finalizing the Purchase order.
• Develop the Project Procurement Plan (PPP) based on the deliverables from tender phase (such as Tender Sourcing Strategy, suppliers’ quotations), overall project sourcing strategy,
• Responsible that critical commercial, fiscal and legal conditions of the client´s tender specification are part of each project related order /sub-contract and where not achievable a written “waiver” from Project Management is documented
• Update the Project Health Status on Monthly basis before the Project Risk Review.
• Document the PPP in the PG standard “PPP Template”, if not retrieved from Project Procure
• Communicate, maintain and update the PPP – as a min. on a monthly basis
• P/SCM is responsible for the entire scope of supply of the entire project
• Ensure that purchase orders are placed in compliance to the PPP to accepted and qualified suppliers only
• Establish together with Contracts Manager or Project Manager the project specific terms & conditions (Special Conditions) and manage the negotiation of Purchase Orders including payment terms, delivery, pricing, terms and conditions, etc.
• Ensuring that all purchase orders are accurate, approved and released in a timely manner.
• the application during negotiation and purchase order award
• Resolve any issues which could adversely affect the suppliers’ delivery, quality, price, etc. and where required involve Global, Division, BU, Territory Category Leaders, Lead Strategic Sourcing Manager, and Territory SCM
• Monitors the delivery status (forecast and actual) for all products/services (including other deliverables e.g. documentation, etc) and updates the project team accordingly by the adoption of a proactive expediting regime
• Monitor compliance to health and safety as well as business ethics within operational work, contracts and negotiations
• Ensure that the finance function is informed in a timely manner of all procurement activities and coordinate with the finance function on all outstanding payment issues with suppliers.
• Ensures compliance with all Group, Division and BU instructions and guidelines as they apply to the project.
• Ensures proper recording of potential claim/counter claim events, related to delays of goods/documentation, etc. and is responsible for the coordination of the conclusion/closure of these events in line with the project criteria for said.

• Ensure a PPP is available and updated for all projects worked on; including all schedules, estimates, forecasts, and budgets to support all procurement requirements. This should include all expediting data as well as spend data as a minimum.
• Update all the KPI as per the time line and provide the monthly summary to the LOUSCM Manager monthly .
• Ensures purchase order generation and invoice reconciliation comply with the requirements of the local unit.
• Ensures an accurate and up to date claims and opportunities register is available for review as required by the project team and/or management for all purchased items (where applicable).

Knowledge, Skills, Experience:

• Master’s or bachelor’s degree in an Engineering discipline or any other qualification that is deemed suitable for the role.
• Thrives in a high-paced, international environment and enjoys collaborating across diverse business areas and regions.
• Brings a strong technical and commercial interest and is motivated to grow within a Project SCM role with a structured,service -minded and communicative approach.
• Technical knowledge on Substation, STATCOM products. Good knowledge of processes in large and complex industrial or turnkey contracts
• Proficiency in procurement software, solid skills in MS office and experience working with business software such as SAP, SAP Ariba or other ERP systems.
• Knowledge of Contract Conditions/Law, International Sourcing and vendor management best practices and Negotiation skills.
• Ability to work independently and collaboratively in a fast-paced environment, cross-functional environment.
• Demonstrate dynamic, social teamwork skills combined with strong leadership and high level of cooperation.
• Hold experience from Project Procurement and is fluent in both written and spoken English .
• Good English both written and spoken
• Minimum 10-15 years of professional experience in a project environment & supply chain function
• Strength in commercial/Contracts/legal aspects of procurement.
• Excellent communication & proven negotiation skills
• Drive to continuously create results and innovative solutions
• Skilled communicator who can interface with numerous external and internal parties at different levels in a project environment

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