Proposal Coordinator (UAE National)

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At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

 

Job Description:

Proposal Administrator/Coordinator (UAE National)

Abu Dhabi, UAE

Parsons is looking for an amazingly talented engineering or business graduate to join our Bid Studio team as a Proposal Administrator / Coordinator (UAE National). This is an exciting opportunity for a talented young Emirati who wants to make an impact and contribute to the development of critical infrastructure across the UAE.

In this role, you will be part of the Bid Studio and work alongside a high performing and talented team to support the development, coordination, administration, and delivery of high quality winning proposals.

Proposal experience would be an added advantage, but it is not mandatory to apply for this role. In this position, you will gain hands on experience through structured training, practical exposure, and a clear career development path to grow and excel in the Business Development and Proposals field.

What You'll Be Doing:

• Support the team in the coordination and administration of proposals, prequalifications, expressions of interest, and other bid submissions.
• Maintain proposal entries in the Opportunity Register and ensures information is accurately captured and updated.
• Supports document administration activities, including folder setup, file organization, document tracking, version control, naming conventions, and maintaining clean proposal workspaces.
• Maintain Knowledge hub libraries and repositories, including CVs, project descriptions, past performance records, proposal templates, forms, standard responses, graphics, and other reusable content.
• Format documents, performs desktop publishing, and completes word processing activities.
• Retrieve resumes, project descriptions, credentials, and other content from Parsons’ qualifications repositories and internal systems.
• Support coordination with internal departments such as contracts, legal, commercial, finance, corporate, and operations for obtaining relevant information for submissions.
• Prepare compliance matrix and bid management plan to support proposal kick offs
• Prepare proposal templates, forms, cover letters and other document in accordance with the tender requirements.
• Assist with meeting coordination, including setting up proposal meetings, preparing agendas, recording key actions, and following up with contributors.
• Support document control activities, including file naming, folder management, version control, document logs, and maintaining proposal documentation in SharePoint.
• Support proposal submissions through email and client portal and manage print production including logistics to ensure proposals are submitted on time to clients.
• Assist with proposal closeout activities, including archiving final submissions, updating repositories, uploading final documents, and capturing lessons learned.
• Provide administrative support and perform other ad-hoc requirements associated with this position as may be appropriate.

What Required Skills You'll Bring:

• Bachelor's Degree in Engineering or Business administration (or equivalent)
• Internship and trainee experience in any organization
• Effective organizational, planning, and time management
• Effective verbal and written communication skills
• Ability to multi-task, be detail-oriented, and work against strict deadlines
• Familiarity with Microsoft Office Suite and SharePoint
• Role is open for UAE National only

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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