Receptionist

Job Title: Receptionist

Job Summary:

We are looking for a polished and customer-focused Receptionist to be the first point of contact for visitors, clients, and partners. The ideal candidate will create a welcoming and professional atmosphere at the front desk while managing administrative and clerical tasks efficiently. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced real estate office environment.

Key Responsibilities:

Front Desk & Client Relations

Greet and welcome clients, guests, and visitors in a courteous and professional manner.

Manage the reception area to ensure it is tidy, organized, and presentable at all times.

Answer, screen, and forward incoming phone calls and inquiries to the appropriate departments.

Provide accurate information to clients and visitors about projects, appointments, or services.

Handle client check-ins for meetings, site tours, and events, ensuring a smooth experience.

Administrative Support

Maintain daily visitor logs, appointment schedules, and meeting room bookings.

Assist in preparing and distributing correspondence, memos, and emails.

Coordinate with sales and administration teams for document deliveries, courier dispatches, and client packages.

Maintain office supplies, stationery, and pantry inventory; place orders as required.

Support HR and administrative teams with clerical tasks as needed.

Communication & Coordination

Act as a liaison between departments to ensure timely communication and task completion.

Assist with scheduling and coordinating internal meetings, interviews, and team events.

Ensure all front-desk operations comply with company standards and protocols.

Handle incoming and outgoing mail, deliveries, and courier services efficiently.

Customer Experience

Uphold a high standard of hospitality for all clients and visitors.

Maintain a positive and professional image representing the organization at all times.

Provide general administrative support to enhance client and guest satisfaction.

Qualifications & Requirements:

Bachelors degree or diploma in Business Administration, Communications, or related field preferred.

Minimum 13 years of experience as a receptionist, front desk officer, or administrative assistant (experience in real estate or property development is an advantage).

Excellent verbal and written communication skills in English; additional languages are a plus.

Strong interpersonal skills and a customer-oriented attitude.

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Well-groomed, punctual, and professional in appearance and demeanor.

Ability to multitask, prioritize, and manage time effectively.

High level of discretion, reliability, and teamwork.

Work Environment:

Based in Dubai, UAE.

Office-based role with regular interaction with clients, sales, and operations teams.

Standard working hours; occasional flexibility may be required during events or client visits.

Reports to the Office Manager / Administration Manager.

Apply now!