Receptionist / Office Assistant

My client is local bank operating with 20 branches throughout the UAE, the Bank offers its clients tailor-made financial services in both corporate and retail banking, and has mainly established itself as a leading solutions provider for a growing commercial and industrial base across the seven emirates. The Role:
Ensure that all clients/ first point of contact is professional
Effective and timely communication to all necessary internal department
Make business decisions within the agreed framework
Ensure meeting rooms, restrooms & kitchen are maintained to a high standard of cleanliness
Providing refreshments for guest and management as required
Manage relationships with suppliers/contractors (cleaners etc..)
Monitoring and controlling office equipment stocks
Organising post/emails/calls
Coordinate meeting rooms booking & client appointments
Arranging courier shipment of documents
Preparing NOC letters & salary certificates as requested by clients
Directing and coordinating with 2 company drivers
Liaise with other staff members effectively, in order to complete the assigned tasks
Build strong relationships across a wide base of clients and business associates
Arranging company health insurance/ car parking permit and discount card for all new staff
Recording staff annual leave & sick leave and updating the staff annual leave spread sheet
Arrange suitable cover for reception when absent and liaise temporary cover with the recruitment agency
Arrange archive of company documents
Complete all general administration in a timely manner
Communicate effectively with superiors, subordinates and other departments as required
Complete ad hoc special projects as and when required
Promote the links brand image and values through own appearance and behaviour so that it reflects the high standards of the Links Group of companies
Embrace change and solve pr

Applicants must possess 3-5 years relevant experience with a UAE or international driving license and specific knowledge, skills and abilities in the below.
• IT competency ( word, PowerPoint & Excel)
• Excellent keyboard skills
• Strong Management and Leadership skills
• Attention to detail
• Planning & Organising
• Excellent verbal and written communication
• Confident ,reasoned Decision Making

About The Company

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs. So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists. We’re growing rapidly because people appreciate our honesty, commitment and results. Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering. #J-18808-Ljbffr