Regional Sales Coordinator

The Position

Position title: Regional Sales Coordinator

Position Location: Dubai, UAE

Reporting Relationships: Commercial Sales Manager, and Country Manager

Collaborates with: Sales Department, Guerlain & PCDO Logistic department, Merchandising, Marketing, Customer Service & Training department, and Guerlain Agents across the region.

Specific Responsibilities

Sell in Management and Follow-up

• Coordinate order analysis and management for clients, including monitoring quotas and following up with the Business Demand Manager. Additionally, oversee order processing and manage product returns and disposals
• Collaborate with the Commercial Sales Manager to develop and track monthly Sell-in forecasts. Promptly identify and communicate any potential risks to business performance
• Monitor and analyze warehouse stock levels for retailers/clients to ensure they meet targeted stock cover levels
• Supervise and track payments, claims, and credit notes, promptly notifying the Commercial Sales Manager of any issues
• Compile a monthly summary of new products for client order recommendations
• Collaborate with the Commercial Area Manager to track monthly Sell-in versus forecasts for both products and point-of-sale materials (POSM)
• Maintain and distribute updated price lists for new products and ensure alignment with brand priorities and recommendations. Update the Guerlain order form accordingly
• Manage all order recommendations (both catalogue and new products) to operators on a monthly basis, considering stock coverage and business opportunities
• Ensure that all POSM , and Merchandising items are ordered and received on time
• Monitor inventory levels in each location to ensure the most optimal assortment based on requirements
• Capable of collaborating with various accounts and stakeholders throughout the region

Budget & Expenses Follow-up

• A&P follow up to be in line with budget
• Support the Commercial Sales Manager in Expenses and follow up: building a file and tracker to follow expenses vs budget and share any alert to Commercial Sales Manager

Trade Activities

• Collaborate with the Trade Marketing team, Agents and Retailer Managers to organize orders for POSM, testers, etc., ensuring flawless execution in-store
• Monitor the trade-plan to ensure that the timeline is being followed through to avoid any delays
• Work and build up along with Commercial Sales Manager/Country Manager and Marketing team, novelties forecasts (FAST) & ensure a monthly follow up of Sell in vs forecasts (both on sales products and POSM)
• Build up and follow monthly Sell in forecasts (Outlook) along with Management and alert if any risk of business loss