Rental Analyst - Property Asset Management

Overview

Based
in Abu Dhabi, the Rental Analyst is expected to be an enthusiastic and
hardworking individual to manage the day -to -day activities for property
management services. This exciting and challenging position requires the
incumbent to operate at the highest standards of property management, ensuring
the business is in line with operations excellence, sales forecasts and tenant
support as guided by the Rental Sales Manager to deliver on stakeholder expectations.
The role is suited to a customer -service -oriented and leader spirited
individual with the ability to interact with all community stakeholders.

Responsibilities

• Coordinate onboarding new
  customers and record all details in Salesforce.
  
• Register new stations and
  units in the TAMM System
  
• Prepare new and renew expired Tawtheeq
  contracts for each unit after receiving tenant documents.
  
• Prepare new and renew expired Ejari
  contracts for each unit after receiving tenant documents.
  
• Track weekly renewals and provide
  updates by maintaining a renewal tracker and communicate renewals dates to
  concerned.
  
• Update registration details related
  to old stations, including unit areas and electricity meter details.
  
• Coordinate with HQ to obtain
  electricity bills to facilitate meter transfers under tenant names.
  
• Support in creating reports
  and presentations to contractors as and when required.
  
• Manage schedules, meetings,
  and communications between departments and external clients.
  
• Provide general administrative
  support to the Knight Frank and Client teams.
  
• Collect the list of special monthly
  tasks from the KF team and consolidate it into a KPI Monthly Report for
  submission to the ADD VP for approval
  
• Handle contract modifications
  including unit updates, area corrections, and term changes.
  
• Collaborate with various
  internal departments to ensure a smooth and seamless operation from contract
  signing to opening.
  
• Translate and format Musataha
  contracts into Arabic as required.
  
• Prepare the Tender Proposal
  form for approval by the ADD Rental Committee.
  
• Support with data and figures
  to prepare monthly reports ensuring alignment with defined KPIs and performance
  benchmarks.
  
• Assist with various ad -hoc
  works be it master contract, non -renewals, terminations etc.
  
• Archive all NOC requests and
  tenancy contracts in the shared drive and filing room
  
• Analyse sales data as and when
  required by the Rental Sales Manager.
  
• Ensure contract renewals,
  occupancy reports, and other databases are accurate.
  
• Scan and archive all Tawtheeq,
  Ejari, and other municipality contracts along with related bills.
  
• Coordinate requirements of
  tenants with other departments as directed by the Sales Manager
  
• Analyse tenant performance and
  follow up on payments and other dues to the company.
  

Skills and Qualifications

• Bachelor’s degree in business
  administration, information management, or a related field.
  
• At least 3 – 5 years of
  experience in leasing support & document control within the construction,
  engineering, or real estate sectors, with a focus on large -scale projects.
  
• Previous experience in leasing
  support roles is highly desirable.
  
• Certification in document
  control management (e.g., EDMS certification) is an advantage.
  
• Familiarity with local and
  international legal and contractual documentation requirements.
  
• Fluent in English & Arabic
  is essential with proficiency in reading and writing skills.
  
• Excellent communication and interpersonal skills.
  
• Knowledge of local relevant property laws and
  regulations related to government systems and processes