Secretary | Abu Dhabi Motors

Abu Dhabi Motors

Abu Dhabi Motors is the exclusive importer for BMW, MINI, BMW ALPINA and the sole dealer for Rolls-Royce Motors Cars in Abu Dhabi and Al Ain. Founded in 1985 by Sheikh Mohammed Bin Butti Al Hamid in Umm Al-Nar in a small showroom and workshop employing 24 people, Abu Dhabi motors has become the most successful BMW Group Importer in the Middle East and now employs over 750 people in twelve facilities in Abu Dhabi and Al Ain, among which we boast the largest BMW and the Rolls-Royce Showrooms in the world.

Job Summary:

The Secretary provides clerical and administrative support to ensure efficient day-to-day operations in the automotive business. This role assists various departments, manages documentation, coordinates schedules, and facilitates communication between customers, suppliers, and internal teams.

AREA OF RESPONSIBILITY & BRIEF DESCRIPTION OF ACTIVITIES AND JOB DESCRIPTION

Clerical Support: Prepare, process, and organize documents, correspondence, and reports.

Customer & Supplier Assistance: Handle phone calls, emails, and walk-in inquiries, directing them to the appropriate personnel.

Data Entry & Record Keeping: Maintain and update customer databases, service records, and inventory lists.

Scheduling & Coordination: Arrange meetings, appointments, and deliveries in coordination with sales, service, and parts teams.

Document Management: File, archive, and retrieve records in compliance with company procedures.

Departmental Support: Assist sales, service, and administrative managers with day-to-day tasks and special projects.

Inventory & Office Supplies: Monitor and order office supplies to ensure smooth office operations.

Compliance Support: Ensure documents and processes meet company policies and industry regulations.

To be successful as an Administrative Assistant in the automotive business, candidates should demonstrate strong organizational, communication, and administrative skills to support smooth day-to-day operations. The role involves documentation, coordination, scheduling, and customer interaction while supporting sales, service, and administrative teams.

Key Qualifications & Skills

• High school certificate or Diploma in Business Administration or related field
• 1–2 years experience in an administrative role (automotive industry experience is an advantage)
• Proficient in MS Office (Word, Excel, Outlook)
• Strong data entry, document control, and filing skills
• Ability to handle customer and supplier inquiries professionally
• Experience in scheduling, coordination, and office support
• Knowledge of ERP systems, invoicing, or inventory tracking is a plus
• Good communication, time-management, and multitasking skills
• Customer-focused, detail-oriented, and reliable
• Team player with adaptability and a proactive attitude

Benefits:
In return, we offer you a path towards your most rewarding career and an opportunity to be part of one of the leading family groups within the UAE. Additionally, we provide a competitive benefits package for all successful candidates.

Location:

Al Maqta'a Bridge, Abu Dhabi

What will it be like to work for United Al Saqer Group?

Established more than 37 years ago, the United Al Saqer Group (UASG) is one of the leading multi-sector business groups in the United Arab Emirates. The UASG owns and operates a diverse yet complementary portfolio of more than 7 UAE-based companies encompassing a number of key industry sectors, which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic Financial Brokerage, Royal International Construction, and Royal Joinery.