Senior Administrative Assistant

Job Overview

The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.    

Key Tasks and Responsibilities:

• Type and proofread documents, correspondence, and forms


• Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office


• Coordinate and set up meetings and conferences, arrange travel, and work on special projects  


• Maintain the schedule of one or more individuals  


• Set up and maintain a manual and electronic filing system  


• Maintain office supplies and other materials required for departments or project activity  


• Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person  


• Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.  


• Photocopy, fax, and scan documents as required  


• Assure effective mail and package distribution  


• Assist Employees and Managers with general administrative requests  


• Perform additional assignments under the supervisor’s direction


• Organize and schedule meetings and appointments


• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.  


• Produce and distribute correspondence memos, letters, fax, and forms


• Review/answer emails as needed


• Maintain up-to-date employee holiday records for the team


• Maintain a contact list


• Order office supplies


• Special projects as assigned 

Essential Qualifications and Education: 

• High School Diploma/GED
• 5+ years of relevant experience
• Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting
• In-depth knowledge of business procedures, letters, and report formats
• Ability to read and comprehend instructions, to write correspondence and memos
• Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients
• Can handle sensitive information with the highest degree of integrity and confidentiality
• Strong sense of urgency and problem-solving skills
• Ability to work well with a team and support other admins as required
• Extremely organized and detail-oriented
• Ability to juggle multiple tasks with superb accuracy  
• Knowledge of business procedures, letters, and report formats
• Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook 

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