Workplace Experience Coordinator

AlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our growing office in Dubai. A successful candidate will embrace a ‘whatever-it-takes’ mantra to roll up their sleeves and achieve team goals.

If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights Dubai. Apply now and contribute to our dynamic and growing team.

Responsibilities

• Front of House and reception desk operational duties during core business hours.
• Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
• Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
• Procure all office supplies, make payments and ensure items are received.
• Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering whilst being mindful of costs.
• Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
• Conduct routine facilities inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
• Oversee our cleaning and maintenance contractors, and proactively logging jobs for them to complete.
• Responsible for overall office tidiness and organisation to ensure the office remains aesthetically pleasing and a welcoming environment.
• Overseeing all catering in-office, including the coffee machine maintenance and all F&B supplies.
• Coordination of in-house and off-site activities, office-wide socials, and celebrations. This includes our annual holiday party and Firm weekend, from inception to execution.

What you’ll get

• Years 0-1: Following a training programme, you’ll begin your journey with AlphaSights as a Workplace Experience Coordinator , focused on the fundamentals of front desk responsibility, office coordination and event management.
• Years 2-4: Those who master the Coordinator role will have the opportunity to become a Workplace Experience Associate , where you will further develop your skill set and lead regional projects. You’ll have early mentorship opportunities as you begin to train and guide new joiners to our team.
• Years 4+: As a Senior Associate & Manager you’ll lead on regional and global projects and as well developing on your People Management skills. Successful managers have the opportunity for further levels of leadership.

Requirements 

• 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
• Proactive, forward-thinking and detail-oriented approach with excellent problem solving skills.
• Ability to handle multiple tasks simultaneously, think on your feet and remain calm under pressure.
• Strong interpersonal and communication skills, with the ability to build positive working relationships with our stakeholders.
• Demonstrated ability to manage ambiguity, handle various stakeholders, priorisation.
• Able to thrive in high-pressure environments.
• Fluency in English is essential.

Compensation and benefits

• 150,000.00 annual salary
• 25 vacation days, in addition to all UAE national holidays
• Comprehensive private health and dental insurance 
• 1 round-trip economy flight ticket home per annum to visit immediate family outside the UAE
• Option to WFH Fridays
• State-of-the-art office with amenities in the heart of Dubai