Administrative Assistant - Part-Time

Job Description

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Assistant, reporting to the Executive Director of the Transition Investment Lab (TIL).

TIL is a research center hosted by NYUAD Stern is a research initiative aiming at positioning NYUAD as center of excellence for impact finance and ESG research, with special reference to private markets in Middle East, Africa, and Southern Asia (MEASA). While meeting the highest academic standards, TIL’s research outputs aim to be practically relevant by providing actionable solutions to investors.

The administrative assistant will be required to support the Executive Directors secretarial and administrative needs, contributing to budgeting, procurement, and reporting tasks of the lab. They will also be actively engaged in the organization and management of evens on and off campus.

The ideal candidate must be a highly motivated, organized and professionally adept assistant to assume administrative duties and individual project based work. Responsibilities include scheduling, reimbursements, event planning and logistics of event management and basic administrative tasks related to the scope of the office. They should be mission driven, have a demonstrated commitment to excellence, the ability to work with a high level of professionalism, have excellent communication skills, maturity and the ability to multitask in a fast paced work environment. Attention to detail is critical.

The resource will support the Executive Director’s secretarial and administrative needs, contributing to budgeting, procurement, and reporting tasks of the lab. The resource will be also actively engaged in the organization and management of events on NYUAD campus and off-campus. 

Key Responsibilities:

• Provide administrative support for the Executive Director and selected staff, including, but not limited to: travel arrangements, reimbursement support, calendar operations, and others
• Provide support for annual budget process
• Support contract preparation and execution of external engagements for researchers and collaborators
• Provide support for procurement and chartfield management
• Provide support for event planning, including, but not limited to speakers’ travel and accommodation, venue management, event marketing
• Serve as liaison to all NYUAD admin functions

Required Education:

• Bachelors Degree

Required Experience:

• Demonstrated ability to collaborate with constituents across the university
• Excellent communication skills (oral, written and presentation)
• Familiarity and experience working with faculty and academic staff
• Fluent written and spoken English
• Proficiency with MS Word, Excel, Powerpoint
• Familiarity with Google Suite
• Self motivated, ability to multitask
• Flawless email etiquette
• Demonstrated analytical skills; attention to detail is important

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.