Academic Conference Manager

Are you a highly organised, detail-oriented professional with a passion and experience of delivering exceptional academic events? Do you thrive in a dynamic environment where no two days are the same?

As the academic Conference Manager, you will lead the planning, coordination, and delivery of a major academic conference hosted by the Department. From managing abstract submissions to coordinating logistics and liaising with international delegates, this is a unique opportunity to showcase your event management expertise in a prestigious academic setting.
Key Responsibilities

• Conference Management
• Organise and maintain all conference documentation and schedules.
• Lead the attendee registration process and manage the database with strict data security.
• Support abstract submission and review processes.
• Coordinate travel and accommodation for attendees and staff in line with College policies.
• Work closely with conference chairs to develop the programme.
• Communication
• Be the first point of contact for all conference-related enquiries.
• Draft and proofread official communications and maintain the conference website.
• Liaise with internal teams and external suppliers to ensure seamless delivery.
• Event Coordination
• Oversee all on-site logistics, including AV, catering, and exhibitor arrangements.
• Support transportation and technical visits.
• Attend the conference to ensure smooth execution and provide hands-on support.
• Finance
• Track income and expenditure and liaise with the Finance team on invoicing and procurement.
• Process expenses for invited speakers.
• Handle sensitive information with discretion.
• Be flexible with working hours as the event approaches.

About You

• A-Levels or equivalent experience.
• Proven experience in academic conference or event management.
• Strong administrative and organisational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• High attention to detail and ability to manage multiple priorities.
• Degree in administration, business, communications, or engineering.
• Experience with abstract management systems and procurement tools.
• Familiarity with web content management and social media.

If this is of interest, please apply ASAP with an up-to-date word version of your CV highlighting all your relevant experience, or please get in touch to discuss the role.

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